Program Manager III- GynCoe

Job Description

Join the HJF Team!

HJF is seeking a Program Manager III to oversee a collection of related/integrated projects that together support a long-term research initiative. This position strategically guides one or more project managers and related technical staff to ensure they are all working effectively toward the program’s stated objectives. Typically oversees moderate to highly complex scope of work.

This position will be in support of the Gynecological Cancer Center of Excellence (GYNCOE). The Center focuses on improving the care, research, and treatment of cancers affecting women's reproductive organs and works to advance the prevention, early detection, and treatment of gynecologic cancers for military readiness under the Uniformed Services University for the Health Sciences.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

Responsibilities

• Budget and Financial Oversight: Develops, manages, and monitors all program budgets and individual project accounts, including forecasts, variance analyses, and justifications for internal and sponsor reporting. Prepares and reviews financial transactions and ensures compliance with DoW, NIH, and institutional policies. Coordinates with institutional finance and procurement offices on expenditure tracking, budget realignments, and carryforward requests.
• Subaward and Contract Management: Oversees execution and monitoring of subawards, subcontracts, and vendor agreements, including tracking deliverables, invoices, and reporting deadlines. Serves as the primary point of contact for subrecipient communication and compliance review.
• Regulatory Affairs Liaison: Coordinates with HJF, USUHS, WCG IRB, and collaborating sites to ensure protocol and research compliance. Manages submission and tracking of regulatory documents, IRB approvals, data use agreements, and publication clearances.
• Technology Transfer and Agreement Support: Drafts and routes material transfer agreements (MTAs), data use agreements (DUAs), non-disclosure agreements (NDAs), CRADAs, and memoranda of understanding in collaboration with HJF Tech Transfer. Supports intellectual property management, invention disclosures, and related reporting.
• Administrative Liaison and Communication: Serves as the administrative liaison between principal investigators, sponsors, and institutional offices. Facilitates information flow regarding contracts, budgets, and compliance matters while avoiding overlap with scientific direction or laboratory management.
  
  

Supervisory Responsibilities

• Direct Supervisor: Direct authority to make decisions on the following: employee hiring, disciplinary action, starting salaries and merit increases; conduct employee performance evaluations and directs work activities.
  
  

Qualifications

Education and Experience

• Bachelor's degree required; master’s degree preferred. Business Administration or Life Sciences field of study preferred.
• Minimum of 9-10 years' experience required.
  
  

Required Knowledge, Skills And Abilities

• Demonstrated knowledge of federal grants and contracts management (NIH, DoW, or equivalent).
• Experience with budget preparation, cost tracking, and financial reconciliation.
• Familiarity with regulatory and compliance processes for human-subjects research.
• Knowledge of technology-transfer and intellectual-property agreement procedures.
• Strong communication, analytical, and organizational skills.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• Ability to obtain and maintain a T1 Public Trust Clearance.
  
  

Licenses and Certifications

• Project Management Professional (PMP) preferred.
  
  

Work Environment

• This position will take place primarily in a office setting.
  
  

Compensation

• The annual salary range for this position is $100,000 to $120,000. Actual salary will be determined based on experience, education, etc.
  
  

Benefits

• HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.
  
  

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals With Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.