Facilities Setup & Calendaring Associate

Facilities Setup & Calendaring Associate

This Associate position is crafted to help aid and assist the Facilities Manager in the administrative needs for the Facilities Department. This includes helping to oversee facility management and effectively orchestrate facilities operations including scheduling room and resource requests, room and area set ups, custodial schedules and other facilities management duties. The key to this position is to be effective, efficient, flexible, and able to manage multiple tasks at once. This position helps oversee the facilities operations, custodial operations, database, events and any other needs that arise.

QUALIFICATIONS

Model a Growing and Vibrant Relationship with Christ

• Pursue full devotion to Christ and live the life we are inviting others to live
• Manifest the fruit of the Spirit in work habits and relationships
• Pursue spiritual growth through community and a consistent, fruitful devotional life 
• Embody other-centered, servant-leadership in all interactions
• Reflect Christ’s heart for reaching spiritually lost people

Live out the 5G’s

• Grace – Saved by grace in Jesus (Romans 5:8-9)
• Gather – Community through worship & Life Groups (Hebrews 10:24-25)
• Grow – Being and becoming like Jesus through his word and prayer (John 15:4-5)
• Give – Time, talent & treasures (2 Corinthians 9:6-7)
• Go – Make disciples who make disciples (Matthew 28:18-20)

Embody the values of CEOS

• Champion Others Above Ourselves
• Equip & Encourage People
• Operate Out of Calling
• Spiritually Awake Individuals

Demonstrate Commitment to The Heights Church

• Pursue church membership and become a stakeholder
• Be an active, engaged participant at weekend services and in a Life Group
• Serve at church-wide, all-skate events
• Accept and uphold The Heights irreducible minimum beliefs (What We Believe)

RESPONSIBILITIES 

Provide administrative support to the Facilities Team

• Attend all Facilities Team meetings.
• Fluent In English
• Keep stocked inventory of all tools, custodial materials and other facilities supplies.
• Track down any missing tools and get them returned to the facilities department.
• Keep the facilities tool shop clean, organized and maintained at all times.
• Assist with scheduling all necessary outside vendor involvement and annual inspections.
• Coordinate reservation needs for all events with other administrative assistants. (PCO)
• Assist facilities manager locate, shop pricing and procure various equipment & parts.
• Act as a liaison between facilities department and other departments.

Help oversee all Custodial Work

• Maintain direct contact and communication with all custodians.
• Ensure each custodian has the set-up, supplies, and resources that they need.
• Coordinate with other administrative assistants for special cleaning needs.
• Handle and oversee all custodial supplies.

Assist with Facilities Work Reporting & Scheduling System (Spiceworks)

• Continually enter and monitor outstanding repair requests and scheduled maintenance.
• Ensure that facility requests are scheduled and addressed timely.
• Help facility manager monitor all repair requests to ensure work is resolved timely.

Assist with campus EMS system (Tridium)

• Continually monitor campus conditions to ensure all areas are kept at an appropriate temperature as needed for each room reservation.

Effectively assist the facilities manager with documentary requirements

• Help gather and maintain the documents necessary for all annual inspections.

Other Duties

• Must be able to lift 50 lbs. consistently.
• Other duties as assigned.

Ensure Accurate, Timely Response to Communication Requests (Phone or Email)

• Manage email, voicemail, and communication requests in a timely, thorough manner not to exceed 1 week
• Build trust by maintaining confidence of information
• Respond to all communication with professionalism, discretion, and a service orientation

Serve as a Fantastic Teammate to Peers on the Staff Team

• Demonstrate loyalty to Ministers and teammates in action and word 
• Pursue and uphold relational unity with teammates
• Make assists for teammates to facilitate department-wide wins 
• Place the team agenda before your own agenda 

• Uphold the six commitments of trust and trustworthiness
• Maintain conflict and confidentiality standards

Demonstrate a Commitment to Growth 

• Receive and apply training and development from the Ministers
• Attend department and all-staff meetings

Warmly Welcome and Serve Staff and Guests                                                                              

Perform Other Duties and Tasks as Assigned

Model Servant Leadership and Exhibit a Helpful, Joyful Attitude

RELATIONSHIPS  

Facilities Manager: The Administrative Facilities Associate reports directly to the Facilities Manager first and foremost. He/she is expected to be coachable, available, and responsive to him/her while striving for a healthy, Christ-like relationship characterized by love, truth, and unity.

The Heights Staff: The Administrative Facilities Associate collaborates with other members of The Heights and staff, serves as a resource and encouragement to them, and partners with them effectively to achieve maximum kingdom impact.

Volunteer Teams: The Administrative Facilities Associate embodies and exhibits servant leadership in all interactions with volunteer team members, envisioning, equipping, and empowering them to make the greatest kingdom impact possible.

Contractors: The Administrative Facilities Associate embodies and exhibits servant leadership in all interactions with contractors, seeking to serve, support, and reflect the love of Christ to and for them.

SPIRITUAL GIFTS

The following spiritual gifts are recommended for this role:

• Administration
• Hospitality
• Helps

POSITION TYPE: 
Full-Time

Hours Per week: 40

SUPERVISOR: Facilities Manager