Accounting Clerk/Administrative Assistant

Accounting Clerk/Administrative Assistant

Ultra Tech Machinery is a well-established manufacturing process solution provider that is a part of the HEH group of companies (theHEHGroup.com). Ultra Tech supplies a variety of world-class solutions to a diverse customer base. Core business divisions include custom machines, equipment re-manufacturing, and total process solutions (including highly automated systems).

We are seeking an additional accounting clerk / administrative assistant for the HEH Group of companies. The candidate shall have strong transactional and analytical traits along with excellent communication and interpersonal skills. NetSuite ERP software experience and proficiency will be strongly considered. Applicant must also be proficient with Microsoft Outlook, Word, and Excel.

General Position Responsibilities:

Accounts Payable

• Recording invoices into the software system, organizing invoices once entered for payment and paying invoices and/or expense reports by the due date or by the discount due date by ACH or check.
• Create RMA’s and apply credits as needed.
• Reconciliation of the company credit card.

Accounts Receivable

• Reconciliation daily of the bank balances.
• Follow up on past due invoices within terms.
• Apply customer payments to the correct customer accounts.
• Establish new customers in the system, which includes sending credit applications, running credit reports and gathering all customer information for an accurate entry.

Payroll

• Review and approve time clock data for employees daily.
• Process payroll on a weekly basis.
• Enter 401k and 401k match into the provider
• Enter all payroll information into the accounting software program.

Human Resources

• Track vacation and keep out-of-office calendar up to date.
• Distribute employee evaluations to appropriate supervisors and follow up.
• Manage benefit enrollments and employee change requests.
• Assit with the on-boarding process of new employees and the separation process of employees leaving the company.

Parts Orders

• Monitor and enter all PO’s for parts into the software system. Create estimates and then sales orders for customers. Communicate with the customer and distributor regarding deliveries, back-orders, and tracking.
• Work with the service department to process parts requests in timely manner.

Purchasing (assist as a backup)

• Approve and release purchase orders from the plant and engineering personnel.
• Process spare parts estimates and follow up with estimates and sales orders.
• Monitor reports weekly and follow up on any orders that may be past the expected delivery date.

Additional responsibilities may include:

• answering and directing phone calls to the appropriate team member.
• Updating project statuses monthly per the appropriate workflow.
• Sending weekly reports from the accounting software system.

Qualifications:

• Minimum of 3 years’ experience in a manufacturing administrative role.
• Strong ethical and moral character
• Proficient with NetSuite and Microsoft Office software (Outlook, Word, Excel)
• Working knowledge of typical manufacturing processes
• Organized, Personable, Persistent.
• Must have good interpersonal, verbal, and written communication skills.

Salary & Benefits, Including:

• Competitive Salary
• Health Insurance
• Prescription Card
• Life & Disability Insurance
• 401(k) with Company Match
• Paid Vacation
• Paid Holidays

Job Type: Full-time

Pay: $25.00 - $29.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Payroll, A/P - A/R: 3 years (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Cuyahoga Falls, OH 44223 (Required)

Work Location: In person

Salary : $25 - $29