Event Manager

Position Summary:

The Manger, Events is responsible for leading all events held in-house at the Arlington Headquarters approximately 6-10 annually as well as executing approximately 10-15 virtual events annually. This role will have the opportunity to play a support role to the Associate Directors and Directors onsite at larger events all around the US.

Primary Job Duties:

• Plan and execute memorable in-person and virtual member experiences & events
• Manage the event life cycle from start to finish for HQ & virtual events, including:
• Kick off events by gathering important logistical details from internal teams
• Brainstorm and execute event enhancements & experiences
• Bring the event details to life via websites and marketing emails
• Run weekly project meetings to finalize official agendas, rooming lists, event specifications and audiovisual requirements
• Create, compile, manage, and report meeting data weekly using Cvent or other software programs
• Hold yourself and team members accountable to project deadlines
• Lead the team and vendors to ensure flawless event execution & experiences onsite (F&B, name badges, session signage, set up/breakdown of event)
• Build personalized event app
• Ensure event is budgeted, planned, and delivered at or below budget
• Support off-site events, including:
• Assisting Events Lead in other shipping materials, when needed; production of print materials, packing items necessary for the event, etc.
• Assist the Event Lead in creating, execute and developing all event templates in Cvent & Salesforce for upcoming events
• Create, test, edit and maintain personalized event apps in conjunction with Events lead and Forum Directors
• Act as support staff onsite at event, greeting members, printing badges, checking F&B, presentation management etc.

Minimum Qualifications:

• Bachelor’s degree required
• 2-4 years of corporate or association meeting planning experience
• Experience working with event budgets
• Advanced Proficiency with MS Office: Outlook, Excel, Word and PowerPoint
• Experience with Microsoft Teams, Salesforce, Cvent a plus
• Demonstrated ability to execute tasks with a high attention to detail

Travel Required: ~6 weeks of travel (including air travel and overnight stays) may be required annually

Interpersonal Skills & Attributes:

• A leader who takes initiative
• Member focused
• Meeting & Experience Design
• Calm Problem Solver
• Project Manager
• Extreme attention to detail
• Team approach to working with others
• Process-oriented with the ability to drive a project to completion
• Ability to collaborate and influence others at a senior level
• Self-directed and resourceful
• Excellent communication and client-facing skills
• Excellent organizational skills

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required talk and hear. Specific vision abilities required by the job include close vision, and distance vision, the ability to maintain a stationary position for an extended period. Ability to lift and move over 20 lbs. Ability to work 16 hours when managing meetings onsite.