Licensing Administrator

Overview

Are you ready to move your career forward, and start the BEST job of your life? Haskell is committed to providing you with the resources to help you grow and discover your potential. We promote an environment that encourages innovative ideas and allows you to develop the best “how” to get the job done. 

In this role, you will support the licensing process, coordinate training, manage calendars, and support solutions for business operations.

Job Responsibilities:

• Business Operations:
  • Sets routine priorities and procedures for accomplishing work, subject to applicable deadlines
  • Performs considerable coordination and follow-through
  • Compiles and assists with creating expenses reports once receipts are organized and coded for reimbursement
  • Become proficient in locating AE forms, policies, procedures and know when updates are issued to be sure the latest information is being used
  • Documentation, correspondence and presentation formatting, compiling, proofing and updating
  • Assist licensing coordinator with association renewals
  • Maintains logos, letterhead, and updates laws and rules by state for Haskell entities
• Staff Services:
  • Coordinate Lunch and Learn presentations by working with vendors to follow Haskell’s Vendor Policy
    • Gather key details such as presentation title, date, audience, credit hours, and credit type
    • Send calendar invites to the appropriate attendees
  • Assist and coordinate lunch meetings, including scheduling, reserving space, organizing food and beverages, and ensuring all necessary materials and technology are prepared
  • Assist with communication related to association renewals
  • Assist with processing documentation requirements for association renewals
  • Assists with current LMS system for association renewals
  • Performs other duties as requested
• Administrative Services:
  • Performs a full scope of word-processing and spreadsheet applications, as well as documents containing financial or statistical data or scientific, technical, or legal terminology
  • Create presentations using PowerPoint or other applicable software
  • Receives calls and responds to routine questions
  • Assists with reporting for licensing software
  • Performs other duties as assigned 

Education & Years of Experience:

• High school diploma required; some college or applicable business certification preferred. A minimum of three years of office/administrative experience.

To thrive in this role, you'll need:

• Great customer service and professional presence
• Good organizational skills; attention to detail
• Keep confidential information
• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Communicate effectively verbally and in written form
• Provide, as well as carry out, detailed verbal and written instructions independently
• Collaborate with others to accomplish organizational goals; identify and resolve problems
• Use logical or rational thinking to solve problems; make decisions based on personal judgment

At Haskell, we offer a comprehensive benefits package, including health insurance, retirement plans, professional development opportunities, and more. Join us and be part of a team where your contributions make a difference.

Environmental Factors and/or Physical Requirements:

While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, and arm, hand and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk, and hear.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or protected veteran status.

Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008. The job description will be reviewed periodically as duties and responsibilities change with business necessities. Essential and marginal job functions are subject to modification. 

Haskell is a Drug-Free Workplace.

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