What are the responsibilities and job description for the Administrative Assistant position at The Hangout?
Celebrate each day at The Hangout! From high-profile events to daily family games, our staff serves up a dose of fun with every meal. Located right along the beautiful white sandy beaches of Gulf Shores, the Hangout always feels like a beach party whether it is hosting after parties for sports games, festivals, pop-up workouts, fun runs, playing in the sand pit, pick-up games of ping-pong, foosball, four square, or playing in the family foam parties. As we like to say, come for the food, and stay for the fun!
STATEMENT OF PURPOSE
The Administrative Assistant supports day-to-day operations of the restaurant. The Administrative Assistant provides support for daily operations of the restaurant, the recruiting process, basic accounting processes, answering general employee questions, and has all necessary information for guest and employee questions.
ESSENTIAL FUNCTIONS
They will work under direct supervision of the Administrator and General Manager, and uphold The Hangout’s Mission, Vision, and policies, procedures, and guidelines while performing all duties.
AVERAGE % OF TIME
50% General employee support. Distributing paychecks and tip outs. As directed by managers, print employee applications, and daily roster. Enter new employee information into Aloha and ADP. Ensure that all new hire paperwork is completed fully and provided to Human Resources in a timely manner. Familiar with E-verify and I9 process. Ensure new hire packets are prepared. Answer general questions, including employee registration and use of ADP. Create name tags, keep track of all termination/discipline reports, job code change forms and pay raise forms.
25% General restaurant support. Maintain office supply inventory and order as appropriate. Maintain lost and found, including credit cards, with logs and destruction as necessary. At the direction of managers, adjust employee hours for the previous day and database maintenance of the point-of-sale. Control Shaka Bucks, radios logs, bank bags etc. Disburse announcements to staff using HotSchedules when needed.
15% Counting the safe, order of supplies, managing invoices and accounting, distributing banks, inventory parking passes, and ensuring sign-out sheets are completed. Calling in change runs for banks. Daily server and bartender check outs.
10% General administrative support. Answer the restaurant phone. Ensure the office is clean and organized. Other duties as assigned.
POSITION CHARACTERISTICS
Talented and motivated to enjoy the fun in work while working hard to achieve great things. Confident and professional to communicate both internally and externally, while being composed and driven to ensure that plans stay on track. Maintain a high level of confidentiality at all times.
QUALIFICATIONS AND KNOWLEDGE
High school or equivalent education and/or experience required
2 years related experience
Working knowledge of Microsoft Excel
Familiar with E-Verify and ADP preferred
Familiar with Aloha POS preferred
Strong verbal and written communication skills
Basic knowledge of employment laws
Excellent organizational skills
Strong interpersonal skills – outgoing, patient, professional and able to get along with a variety of people.
Time management
Must pass background check
Other:
Work is performed in a restaurant office setting, primarily sitting using a computer and telephone.
Role requires night and weekend availability
