Accounts Payable Specialist

POSITION SUMMARY:

This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Business Operations Coordinator is responsible for receiving and maintaining information pertaining to payroll, human resources, and accounts payable.

OUR CULTURE:
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

ESSENTIAL FUNCTIONS:

· Administers and maintains Purchase Order System.

· Processes invoices for payment. Audits check requests and purchase orders for completeness and makes corrections as necessary.

· Inputs and maintains vendor data to include W-9 information in the accounting software.

· Maintains vendor relationships and reviews vendor statements for past due invoices, working with vendors and staff to keep accounts current.

· Enters expense distribution data into the accounts payable system. Verifies that related expenses align with budget and work with staff to resolve invoice discrepancies and maintain budget adherence.

· Coordinates accounts payable check runs upon approval. Files appropriate documentation and maintains accounts payable files.

· Voids checks and credits appropriate accounts as needed.

· Processes staff expense reports and monitors purchasing card accounts.

· Administers corporate credit card accounts including monthly account reconciliation.

· Balances all Account Payables General Ledger at month end, making necessary journal entries/edits and prepares monthly account reconciliations.

· Backup to Financial Analyst to ensure completion of daily deposits into accounting system.

· Maintains and organizes payable files.

· Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

REQUIRED QUALIFICATIONS:

· Experience in data entry with working knowledge of excel and other Microsoft applications.

· Strong customer service and relationship building skills.

· Demonstrates respect of others including staff, volunteers, members and program participants.

· Excellent problem solving skills.

· Knowledge and understanding of community resources and how to maximize their utilization to help the YMCA meet its goals.

PREFERRED QUALIFICATIONS:

· Experience with general ledger, accounting, and payroll functions.

WORK ENVIRONMENT & PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device. The employee frequently is required to sit and reach, and must be able to move around the work environment.

· The employee must occasionally lift and/or move up to 10 pounds.

· Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.

Job Type: Full-time

Pay: From $15.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Work Location: In person

Benefits:

Salary : $15