Central Supply/Scheduler

The Central Supply Clerk plays an integral role in the success of our team, our community and creating a place our residents are proud to call home. The primary purpose of this position is to plan, organize, and direct the Purchasing Program in accordance with current applicable federal, state, and local standards, guidelines and regulations, and as may be directed by the Executive Director, to assure that the highest degree of quality resident care can be maintained at all times.

Essential Job Functions

Supply Functions

• Plan, organize, implement, evaluate and direct procurement programs and activities.
• Utilize approved vendors/suppliers in accordance with established programs.
• Ensure all purchase orders are properly prepared, signed, submitted and filed as required.
• Ensure all telephone orders are confirmed with a written purchase order.
• Prepare correspondence and claims concerning damaged merchandise, errors in shipment, etc., and return to vendor as required.
• Maintain a reference library of written material, procurement manuals, etc., necessary for complying with current standards and regulations, and that will assist in purchasing quality supplies and equipment.
• Participate in demonstration of new products/equipment for the facility as approved by the ED.
• Organize/supervise storage, control and issue of supplies and equipment in accordance with established policies and procedures.
• Ensure inventory is updated, as required, when receiving/issuing supplies and equipment.
• Ensure various departments are properly charged with supplies and equipment they have received for cost allocation purposes.
• Ensure that vendors provide appropriate material safety data sheets (MSDSs) in accordance with current OSHA regulations and the facility's policies and procedures.
• Notify the appropriate department when special orders have arrived.
• Other essential functions as assigned.
  
  

Equipment And Supply Functions

• Ensure that all storage areas are clean and properly arranged at all times.
• Review requisitions from departments for routine supplies and equipment in accordance with established policies and procedures.
• Identify and obtain approval for purchasing major equipment for your department in accordance with established policies and procedures.
• Order sufficient quantities of common items/supplies to maintain adequate stock levels at all times.
• Pick up excess supplies or deliver/dispense supplies.
  
  

Knowledge And Critical Skills

• Be able to make independent decisions and follow instructions.
• Deal tactfully with personnel, prospects, residents, family members, visitors, government agencies/personnel, and the public.
• Capable of working with ill, disabled, elderly, and emotionally upset people within the facility.
• Communicate effectively in a manner that is sufficient for supervisors, team members, prospects, residents, and families.
• Knowledge/proficiency of Microsoft Office Suite and other computer skills.
  
  

Education And Experience

• Must meet all applicable state and federal requirements for this position.
• High school diploma or equivalent.
• Purchasing experience in a health-related facility experience preferred.
• Training in cost control and inventory management.
  
  

Supervisory Responsibility

This position does not have any direct reports or supervisory requirements.

Working Conditions and Physical Demands

Tasks assigned to this position may involve potential and/or direct exposure to blood, body fluids, infectious diseases, air contaminants, and hazardous chemicals.

Physical Requirements - The Physical activities of this position involve:

• Prolonged periods of standing
• Ability to lift fifty (50) pounds
• Ability to exert maximum muscle force to lift, push, pull or carry
• Ability to use abdominal and lower back muscles over time without fatigue
• Ability to stand for extended periods of time
• Ability to bend, stoop, stretch, twist, sit and reach
• Fine motor skills
  
  

Cognitive Requirements - The Cognitive activities with or without prosthetics of this position are:

• Executes tasks independently
• Ability to express yourself clearly and effectively verbally
• Ability to concentrate on moderate details with frequent interruptions
• Visual acuity
• Hearing alertness
  
  

Environmental Requirements - An individual in this position may be exposed to:

• Ambient room temperatures and lighting
  
  

Other Requirements -

• n/a
  
  

Platinum Service®

Platinum Service® is characterized by a high level of responsiveness delivered in a competent, timely and caring way. Employees commit to providing courteous, responsive, and quality service to our residents by following the principles of our Platinum Service® program.

Conclusion

All employees are expected to follow all policies and procedures. These policies and procedures can be found in the employee handbook, department policy and procedure manuals and with your supervisor. This job description is intended to convey information essential to understanding the scope of the position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities at any time.

Acknowledgement

I understand this job description and its requirements, and that I am expected to complete all job-related duties as assigned. I understand the essential functions may be altered from time to time.

By signing below, I acknowledge I am able to perform the essential functions of this job with or without a reasonable accommodation. If I require a reasonable accommodation, I will inform the recruiter/hiring manager, my manager, or Human Resources and agree to participate in the interactive process to discuss possible accommodations.