Senior Administrative Assistant, Program on Extremism

Posting Details

I. Job Overview

Job Description Summary:

The Program on Extremism at the George Washington University’s mission is to examine the root causes of extremism, its impact on global security, and strategies to prevent radicalization. Through research, training, and policy development, the Program remains at the forefront of efforts to address the multifaceted challenges posed by both violent and non-violent extremism, contributing to a safer world through meaningful dialogue and evidence-based analysis. Its four core areas of focus are Islamism, Global Jihadism, Antisemitism, and Domestic Extremism.

This role is responsible for managing financial administrative tasks, coordinating with domestic and international vendors and contractors, processing personnel reimbursements, and overseeing general office operations to ensure smooth and efficient business functioning.

Key Responsibilities

Financial & Contract Administration

• Process and track contract payments accurately and in a timely manner
• Coordinate payments for both domestic and international vendors and contractors
• Monitor payment schedules and follow up on outstanding invoices
• Coordinate with accounting and leadership regarding approvals and compliance requirements
  
  

Vendor & Contractor Management

• Complete and submit vendor and contractor registration forms (domestic and international)
• Maintain up-to-date vendor and contractor records, including tax and compliance documentation
• Serve as the administrative point of contact for vendor and contractor inquiries
• Ensure proper documentation for onboarding and payment processing
  
  

Personnel Expense Reimbursement

• Review, verify, and process employee expense reimbursement requests
• Ensure compliance with GW policies
• Maintain accurate expense records and supporting documentation
  
  

Meeting & Event Coordination

• Book meeting rooms and event spaces (internal and external venues as needed)
• Coordinate scheduling logistics for meetings and small events
• Arrange required materials, supplies, and equipment
• Liaise with venues and service providers regarding availability, setup, and invoicing
  
  

Office Operations & Supplies

• Monitor and manage office supply inventory
• Order and restock supplies as needed
• Support day-to-day operational needs to ensure an efficient office environment
  
  

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a high school diploma/ GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:

Preferred Qualifications:

• Proficiency in utilizing Microsoft Office, Adobe Acrobat, Google Workspace, and similar operating systems is a plus.
• Ability to be agile, skilled in prioritizing multiple assignments, and applying project management skills to meet deadlines is desired.
• Ability to coordinate and organize conferences, symposia, meetings, and other special events is a plus.
• Ability to interact with faculty, students, and staff in a team environment.
• Ability to communicate both orally and in writing to a diverse audience.
• Skilled in utilizing tact and discretion in sensitive matters.
• Familiarity with Concur is preferred.
• Previous experience in office management, administrative support, bookkeeping, or financial coordination is desired.
• Strong organizational and time management skills
• High attention to detail and accuracy
• Ability to work independently and manage multiple priorities
• Strong communication skills
  
  

Hiring Range $21.27 - $27.63

GW Staff Approach to Pay

How is pay for new employees determined at GW?

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

Campus Location: Foggy Bottom, Washington, D.C.

College/School/Department: Office Vice President of Research (OVPR)

Family Administration

Sub-Family Administrative / Operations

Stream Service and Support

Level Level 3

Full-Time/Part-Time: Part-Time

Hours Per Week: 20

Work Schedule: Monday – Friday; 8 a.m. - 12 p.m.

Will this job require the employee to work on site? Yes

Employee Onsite Status Hybrid

Telework: Yes

Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants:

Employer will not sponsor for employment Visa status

Internal Applicants Only? No

Posting Number: S014111

Job Open Date: 03/27/2026

Job Close Date:

If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:

Background Screening Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement:

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.