Materials Management Assistant

Posting Details

I. Job Overview

Job Description Summary:

Facilities Buildings & Grounds ( FBG ) is currently seeking a Material Management Assistant to help support the University’s mission and vision in Facilities Services. Facilities, Buildings and Grounds is a part of GWU’s Division of Safety and Operations, which maintains GW’s property and grounds on all three campuses. The work schedule for the Materials Management Assistant is Monday to Friday, 7:00 am to 4:00 pm, to include a Holiday and Weekend Rotating Schedule.

Employees at GWU are offered a competitive salary, excellent benefits package, general retirement savings options that include university contributions and matching contributions, generous Annual and Sick leave benefits plus many more. For more information about GW benefits, please visit https://hr.gwu.edu/benefits

Reporting to the Materials Management Supervisor, the Materials Management Assistant supports the university’s operations by receiving, storing, issuing, and tracking materials, supplies, and equipment used across academic, research, housing, and administrative facilities. The position helps maintain accurate inventory, efficient distribution, and organized storage areas to keep campus operations running smoothly.

Responsibilities Include, But Are Not Limited To

• Receive, inspect, and verify incoming shipments against purchase orders and packing slips, resolving quantity or damage discrepancies.
• Store and organize materials safely in warehouses, stockrooms, or central stores, using inventory or warehouse management systems.
• May pick, stage, and deliver orders to academic departments, labs, residence halls, and administrative offices according to service requests or standing stock levels.
• Maintain accurate inventory records, perform cycle counts or physical inventories, and assist with surplus, returns, and disposal processes in line with university policies. May optimize stock levels, using first‑in/first‑out practices, avoiding stockouts, and reducing shelf-life waste in purchasing.
  
  

Lifting And Physical Requirements

• Frequently lifts, carries, pushes, or pulls materials and boxes, often in the 25–50 pound range.
• Stands, walks, bends, reaches, and climbs step stools or ladders for extended periods while stocking shelves, staging orders, and making deliveries.
  
  

Working Environment

• Works primarily in warehouses, loading docks, stockrooms, and storerooms, with regular movement between storage areas and campus building warehouses.
• May be exposed to varying temperatures, noise, and frequent equipment use (pallet jacks, carts, forklifts, where certified).
  
  

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications

Qualified candidates will hold a high school diploma/ GED plus 1.5 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Preferred Qualifications

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:

• Knowledge of Remedy ITSM , IBUY , and Enterprise Accounting System preferred
• Prior experience with inventory management, preferably in an IT environment
• Strong computer skills desired, including proficiency with Microsoft Excel
• Good oral and written communication skills
• Proficiency with data entry
• Experience with best practice documentation of policies and procedures is preferred
• Proven experience in shipping and receiving and conducting assets audits is desired
• Experience working in the area of e-cycling hardware assets is preferred
• Working experience with purchasing and tracking all assets, including mobile devices, employee workstations, and network equipment and servers, is desired
• Strong vendor management skills is preferred
• Ability to be flexible and service-oriented in a knowledge-sharing working environment
• Experience working in a higher education or campus environment is considered
• Experience with maintaining Software Maintenance dashboards is desired.
• Experience working with computerized maintenance management systems for work operations is preferred.
  
  

Personal Characteristics

• Commitment to GW’s values;
• Intellectual, professional and a person of integrity;
• Honest, with the highest ethical standards;
• Passionate, collaborative, strategic, and smart with a hands-on, roll-up-the-sleeves orientation;
• Ability to work independently. Self-starter; hard worker. Takes initiative; very high energy;
• Personally accountable. Assumes ownership, control and accountability for all areas of responsibility and commitments made to others;
• Sincere, open, and direct communicator. Puts organizational interests above self-interests and is comfortable expressing candid opinions;
• Highest levels of responsiveness;
• Combination of strong intellect that is combined with a practical and realistic common sense understanding of how to get things done;
• Ability to demonstrate initiative, a strong desire to succeed and exert the extraordinary effort often required;
• Ability to work in a fast-paced, high-growth, entrepreneurial environment;
• Ability to work with faculty and staff in a respectful way;
• Establish trust and credibility with institutional leadership and across the University;
• Seeks “win-win” solutions to help foster continued integration and collaboration;
• Flexible and receptive to change; and
• A positive “can-do” attitude
  
  

Hiring Range $19.92 - $25.82

GW Staff Approach to Pay

How is pay for new employees determined at GW?

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

Campus Location: Foggy Bottom, Washington, D.C.

College/School/Department: Division of Safety and Operation

Family Safety and Facilities

Sub-Family Materials Management

Stream Service and Support

Level Level 2

Full-Time/Part-Time: Full-Time

Hours Per Week: 40

Work Schedule: 7:00am to 4:00pm w/ Holiday & Weekend Rotation Schedule

Will this job require the employee to work on site? Yes

Employee Onsite Status Essential onsite

Telework: No

Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions To Applicants

Employer will not sponsor for employment Visa status

Internal Applicants Only? No

Posting Number: S013974

Job Open Date: 12/19/2025

Job Close Date

If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:

Background Screening Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.