Administrative Associate, GWPD

Posting Details

I. Job Overview

Job Description Summary:

The George Washington University Police Department ( GWPD ) to provide a safe and secure campus environment for all members of the university community through best-in-class technological and physical infrastructure, proactive assessment and analysis, and a caring team of professionals dedicated to upholding the university’s values with the highest degree of conscientiousness.

Reporting to the Chief of Police, the Administrative Associate supports the day-to-day operational needs for GWPD .

Primary responsibilities include:

• Facilitates payroll and leave administration for the department through regular payroll approvals, managing leave profiles, adjusting leave requests, managing manual time sheet submissions, reconciling PTO balances and providing guidance on payroll and leave-related issues
• Coordinates and maintains the Department’s mobile phone program.
• Supports the expediting of procurement contracts for GWPD ; performs independent analysis of all required documentation; interacts with other staff within the division, other University offices, and external sources to ensure that contracts are processed in a timely manner.
• Supports the GWPD uniform contract by evaluating service needs, maintaining supplier relationships, providing account-related issue resolution and communicating account-related information to stakeholders.
• Collaborates with the Division of Safety and Operations ( DSO ) to provide shared support on various division-wide special projects, meetings, or events.
• Provides calendar support for the chief of police, as well as event coordination for the department.
• Performs other work-related duties as assigned. The omission of specific duties does not preclude leadership from assigning duties that are logically related to this role.
  
  

Minimum Qualifications:

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:

Preferred Qualifications:

• Excellent interpersonal and communication skills are critical with the ability to interact within a diverse university population.
• Proficiency is desired in Microsoft Office, G Suite, Adobe, Constant Contact, list serve management Google Drive and other software programs that may be necessary to effectively support the department.
• Detail-oriented with strong organizational and administrative skills.
  
  

PERSONAL CHARACTERISTICS

This position requires an individual with the following characteristics:

• Commitment to GW’s values
• Intellectual, professional and a person of integrity
• Honest, with the highest ethical standards
• Passionate, collaborative, strategic, and smart with a hands-on, roll-up-the-sleeves orientation
• Ability to work independently. Self-starter; hard worker. Takes initiative; very high energy
• Personally accountable. Assumes ownership, control and accountability for all areas of responsibility and commitments made to others
• Sincere, open, and direct communicator. Puts organizational interests above self- interests and is comfortable expressing candid opinions
• Highest levels of responsiveness
• Combination of strong intellect that is combined with a practical and realistic common sense understanding of how to get things done
• Ability to demonstrate initiative, a strong desire to succeed and exert the extraordinary effort often required
• Ability to work in a fast-paced, high-growth, entrepreneurial environment
• Ability to work with students, faculty, staff and community members in a respectful way
• Establish trust and credibility with institutional leadership and across the University
• Seeks “win-win” solutions to help foster continued integration and collaboration
• Flexible and receptive to change
• A positive “can-do” attitude
  
  

Hiring Range $26.17 - $34.04

GW Staff Approach to Pay

How is pay for new employees determined at GW?

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

Campus Location: Foggy Bottom, Washington, D.C.

College/School/Department: Division of Safety and Operation

Family Administration

Sub-Family Administrative / Operations

Stream Individual Contributor

Level Level 1

Full-Time/Part-Time: Full-Time

Hours Per Week: 40

Work Schedule: Mon- Fri

Will this job require the employee to work on site? Yes

Employee Onsite Status Essential onsite

Telework: No

Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants:

Employer will not sponsor for employment Visa status

Internal Applicants Only? No

Posting Number: S014112

Job Open Date: 03/27/2026

Job Close Date:

If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:

Background Screening Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement:

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.