What are the responsibilities and job description for the Accounting Specialist, Fixed Assets position at The George Washington University?
Posting Details
I. Job Overview
Job Description Summary:
In the heart of the nation’s capital, with additional programs in Virginia, the George Washington University (GW) was created by an Act of Congress in 1821. Today, GW is the largest institution of higher education in the District of Columbia. The University offers comprehensive programs of undergraduate and graduate liberal arts study, as well as degree programs in medicine, public health, law, engineering, education, business, and international affairs.
This position provides support to finance and accounting offices by supporting routine accounting functions, including maintaining data integrity within accounting systems, under direct supervision. This position performs data entry using defined systems (Oracle ( EAS ) or other accounting software), compiles data, and prepares a variety of routine reports.
A qualified candidate will be responsible for performing tagging of new fixed assets and perpetual rolling inventory of existing fixed assets throughout the University campuses. Additionally, a qualified candidate will be able to travel as needed, sometimes on short notice, between GW campuses and to local remote facilities, including getting to and from multiple buildings on campus, and to include moving around within buildings. This role is critical for internal control purposes, compliance with GAAP , and compliance with the Code of Federal Regulations ( FAR ) 200.313, which requires specific data to be captured for all federal grant/sponsored project assets and for those assets to be inventoried on a recurring basis.
The candidate will communicate regularly with university contacts to schedule appointments to perform the tagging and inventory activities. Additional duties require the visual inspection of assets, which may require light lifting and/or movement of the assets. The candidate will update Sage Fixed Asset Software for tagging and inventory data gathered each week. Download reports from EAS and review invoices to determine if invoices should be capitalized or expensed. Add capitalized assets to Sage on a weekly basis. Create journal entries in EAS . Also, participation in Controller’s Office team meetings and other accounting-related duties as assigned, including account reconciliations and variance analysis. Performs other related duties as assigned, including skill-level appropriate accounting duties to assist other groups in the Controller’s Office when needed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications
Qualified candidates will hold a high school diploma/ GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Preferred Qualifications
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
GW Staff Approach to Pay
How is pay for new employees determined at GW?
Healthcare Benefits
GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.
II. JOB DETAILS
Campus Location: Foggy Bottom, Washington, D.C.
College/School/Department: Finance
Family Finance and Business
Sub-Family Accounting
Stream Service and Support
Level Level 3
Full-Time/Part-Time: Full-Time
Hours Per Week: 40
Work Schedule: Monday - Friday 8:30 a.m. - 5:30 p.m.
Will this job require the employee to work on site? Yes
Employee Onsite Status Hybrid
Telework: Yes
Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions To Applicants
Employer will not sponsor for employment Visa status
Internal Applicants Only? No
Posting Number: S013997
Job Open Date: 01/07/2026
Job Close Date: 01/17/2026
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:
Background Screening Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement
The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
I. Job Overview
Job Description Summary:
In the heart of the nation’s capital, with additional programs in Virginia, the George Washington University (GW) was created by an Act of Congress in 1821. Today, GW is the largest institution of higher education in the District of Columbia. The University offers comprehensive programs of undergraduate and graduate liberal arts study, as well as degree programs in medicine, public health, law, engineering, education, business, and international affairs.
This position provides support to finance and accounting offices by supporting routine accounting functions, including maintaining data integrity within accounting systems, under direct supervision. This position performs data entry using defined systems (Oracle ( EAS ) or other accounting software), compiles data, and prepares a variety of routine reports.
A qualified candidate will be responsible for performing tagging of new fixed assets and perpetual rolling inventory of existing fixed assets throughout the University campuses. Additionally, a qualified candidate will be able to travel as needed, sometimes on short notice, between GW campuses and to local remote facilities, including getting to and from multiple buildings on campus, and to include moving around within buildings. This role is critical for internal control purposes, compliance with GAAP , and compliance with the Code of Federal Regulations ( FAR ) 200.313, which requires specific data to be captured for all federal grant/sponsored project assets and for those assets to be inventoried on a recurring basis.
The candidate will communicate regularly with university contacts to schedule appointments to perform the tagging and inventory activities. Additional duties require the visual inspection of assets, which may require light lifting and/or movement of the assets. The candidate will update Sage Fixed Asset Software for tagging and inventory data gathered each week. Download reports from EAS and review invoices to determine if invoices should be capitalized or expensed. Add capitalized assets to Sage on a weekly basis. Create journal entries in EAS . Also, participation in Controller’s Office team meetings and other accounting-related duties as assigned, including account reconciliations and variance analysis. Performs other related duties as assigned, including skill-level appropriate accounting duties to assist other groups in the Controller’s Office when needed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications
Qualified candidates will hold a high school diploma/ GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Preferred Qualifications
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
- Detail-oriented and accurate
- Ability to quickly learn new skills/software.
- Excellent organizational and communication skills.
- Ability to handle multiple tasks simultaneously and meet deadlines.
- Ability to work cooperatively and collaboratively with all levels of employees.
- Strong Microsoft Excel skills are desired; experience with the remaining Microsoft 365 applications is a plus.
- Experience with Sage Fixed Asset Software is a plus
- Experience with reporting in Tableau is preferred.
GW Staff Approach to Pay
How is pay for new employees determined at GW?
Healthcare Benefits
GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.
II. JOB DETAILS
Campus Location: Foggy Bottom, Washington, D.C.
College/School/Department: Finance
Family Finance and Business
Sub-Family Accounting
Stream Service and Support
Level Level 3
Full-Time/Part-Time: Full-Time
Hours Per Week: 40
Work Schedule: Monday - Friday 8:30 a.m. - 5:30 p.m.
Will this job require the employee to work on site? Yes
Employee Onsite Status Hybrid
Telework: Yes
Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions To Applicants
Employer will not sponsor for employment Visa status
Internal Applicants Only? No
Posting Number: S013997
Job Open Date: 01/07/2026
Job Close Date: 01/17/2026
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:
Background Screening Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement
The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Salary : $19 - $30