Coordinator, Philanthropy, Marketing and Communications

Who We Are

Since 2004, The Gathering Inn has compassionately reached out to individuals experiencing homelessness, aiming to welcome new beginnings and transform lives. Originally a winter-only shelter serving 40 individuals nightly, we have evolved into a multifaceted organization with multiple locations, serving nearly 500 individuals and families daily. Our mission is to meet people where they are, inspire hope, and walk alongside them on their journey to sustainable housing. Through our emergency shelter, permanent supportive housing, and medical respite care, we provide programs and support designed to empower guests toward self-sufficiency and long-term stability.

Preface

Intended as a guideline, this position summary includes duties, responsibilities, and essential functions, but is not limited to those specifically identified in the description below. These duties, responsibilities, and essential functions may change over time and other ones may be added to this position description without necessarily being reflected in this description.

Position Overview

The Philanthropy Coordinator plays a critical role in advancing The Gathering Inn’s mission by supporting donor and community engagement through timely data entry, stewardship efforts, and front-line support for community inquiries. This role ensures the accuracy and integrity of donor records, manages acknowledgment and stewardship communications, serve partner and church partner coordination, coordinating the TGI Alumni Network, and serves as a welcoming, informed point of contact for supporters and the general public.

This role requires strong attention to detail, organizational excellence, and a professional, compassionate communication style aligned with TGI’s brand voice.

Key Responsibilities

The following responsibilities represent the key expectations of the role. Other duties may be assigned as needed.

Data Management

• Accurately enter and maintain donor, gift, and in-kind contribution information within the constituent database (Raiser’s Edge).
• Generate donor acknowledgment letters in a timely and accurate manner.
• Ensure the integrity and accuracy of donor records and reporting.
• Support the creation and maintenance of clean, categorized donor lists for cultivation and stewardship initiatives.

TGI Alumni Network Coordination

• Implement engagement activities to involve alumni in advancing TGI’s mission.
• Coordinate meaningful opportunities for alumni to connect and participate in community events.

Serve Partner Coordination

• Coordinate with Meal Coordinators and Serve Partners to schedule service dates.
• Compile and distribute weekly communications to Serve Partners.
• Support appreciation and recognition efforts in collaboration with the Manager, Philanthropy, Marketing & Communications.

Church Partner Coordination

• Manage the Hosting Church Calendar, ensuring all dates are filled 365 days a year.
• Send weekly communications to Hosting Church Partners and maintain consistent engagement.
• Collaborate with the Director, Programs, South Placer and Manager, Programs, South Placer to address church needs, requests, and concerns in a timely manner.
• Create and maintain safety and coordination binders for each hosting church.
• Ensure all required documentation is accurate, complete, and properly filed with the appropriate program leadership.
• Verify that all churches follow Hosting Guidelines and maintain current documentation on file.
• Support appreciation and stewardship events for church partners in collaboration with the Manager, Philanthropy, Marketing & Communications.

Community Engagement and Inquiry Response

• Respond promptly and warmly to public inquiries received through email, phone, or website forms
• Serve as a friendly, informed, and mission aligned first point of contact for community members interested in giving, volunteering, or learning more about The Gathering Inn
• Support the coordination of select community tours, introductory meetings, and special drop off visits.

Donor Stewardship and Administrative Support

• Implement meaningful stewardship efforts such as thank-you letters, calls, and recognition touchpoints
• Assist with production of donor communications, impact newsletters, event invitations, and impact reports
• Maintain inventory of printed collateral and stewardship supplies
• Provide general administrative support to the philanthropy team, including scheduling, printing, and filing as needed

In-Kind Support

• Collaborate with the Donation Coordinator to support the organization, cleanliness, and accessibility of Clothing Closet locations across TGI campuses.
• Coordinate community donation drives in partnership with the Donation Coordinator and Manager, Philanthropy, Marketing & Communications, ensuring mission-aligned messaging, timely coordination, and positive community experiences.

Position Expectations

• Enthusiasm for working as part of a mission-driven team
• Strong attention to accuracy and confidentiality, particularly with donor data
• Excellent interpersonal and written communication skills
• Commitment to providing high-quality internal and external customer service
• Ability to multitask, prioritize, and manage time effectively in a fast-paced environment

Education and/or Expierence

• Associate’s or Bachelor’s degree in Business, Communications, Nonprofit Management, or related field preferred
• One to two years of experience in fundraising, data entry, nonprofit administration, or similar role
• Experience with donor management software or CRM systems highly preferred

Additional Benefits: Medical, Dental, & Vision Employee Plan Options

The Gathering Inn is an Equal Opportunity Employer and maintains a drug-free workplace.

Job Type: Full-time

Pay: $25.00 - $34.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $25 - $34