Accounts Payable

Job Title:

Accounts Payable Specialist

Reports to:  

Vice President of Finance

Department/Group:

Accounting

Effective Date:

February 23, 2026

Location:

On Site

Travel Required:

No

Position Type:

Non-Exempt

On Call:

No

Job Purpose:

The Accounts Payable Specialist is responsible for all accounts payable functions for the company including but not limited to processing invoices, cutting checks, reconciling vendor statements.  Generally support the Accounting Department and assist in accurate and timely financial statements.

Job Duties:

• Adheres to the Gasparilla Inn’s 4 Steps to Memorable Service.
• Performs customer service functions by answering employee requests and questions.
• Ensure that expenses are properly authorized, paid and recorded.
• Administer all of the accounts payable functions.
• Work with the accounting software, Sage 100.
• Work with our food & beverage software, Meez to import Mas90 files into Sage 100.
• Ensure that all invoices are paid within the terms of the invoice.
• Assists in the development and implementation of accounts payable policies to meet organizational needs and comply with state and federal laws.
• Coaches and consults with purchasing, providing new vendor guidance.
• Act as an advisor to the other accounting roles within the department to ensure accuracy and compliance. 

• Ensure all 1099 payables have certificates of insurance and W-9s.   
• Maintain separate excel spreadsheet for various projects and keeping the spreadsheets current.
• Support the development and implementation of accounting policies and procedures and provide input to the future development of policies and procedures.
• Reconciliation of vendor statements and tracking down lost invoices.
• Handling vendor payment inquiries.
• All other duties as assigned.

Working Conditions and Assignments:

This position is almost equal in office setting and in various settings on the property. The position requires long periods of sitting as well as bending, twisting, kneeling pushing, pulling, and a moderate degree of physical exertion while transporting equipment or guest items of which will be approximately 25 lbs.

This position will need to be able to safely drive a golf cart and may have frequent exposure to outside weather conditions throughout the day. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

The Gasparilla Inn is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

The Gasparilla Inn is fortunate enough to offer our employees a Drug Free Workplace.

Acknowledgement:

By signing below, I, ___________________________, understand that this job description is not an exclusive or exhaustive list of all job functions that an associate in this position may be asked to perform from time to time. I also understand that should I have any questions regarding the expectations of my position here at The Gasparilla Inn  that I can either speak with my supervisor or Human Resources

By signing below, I have reviewed and received a copy of this job description. I understand all the items on this job description and I acknowledge that I am responsible for fulfilling the requirements, qualifications and duties of this position.

Employee Printed:

Date:

Employee Signature:

Date:

Qualifications and Requirements:

Required:

• Broad knowledge of Accounts Payable to include invoice review, general ledger account coding, data entry, cutting checks.
• Experience with working with vendors.
• Maintain strict confidentiality of all information.

Preferred:

• Associates degree in Accounting or minimum of 1 Year of accounts payable or bookkeeping experience.
• Valid Driver’s License required (must be able to operate a golf cart).