Office Manager

Employer: The Gabriel Project of the Crossroads

Job Title: Office Manager

Reports To: Executive Director

Mission Statement:

The Gabriel Project of the Crossroads protects the unborn by providing emotional, material and spiritual support for pregnant women and their families in need. We seek to plan the seed of God's love within the hearts of women and men who feel overwhelmed, lost , alone, and afraid - whether rich or poor, single, married, young or older.

Vision:

The Gabriel Project of the Crossroads views the birth of every baby as a new expression of God's unwavering love. In recognition of God's love for each one of His children, we provide immediate and practical support to any woman or man facing a crisis pregnancy.

Position Summary:

The Office Professional is a vital member of The Gabriel Project of the Crossroads (GPOC) Central Office staff. This role supports staff, volunteers, and clients, ensuring the organization operates smoothly while continuing our mission of protecting the unborn by offering emotional, material, and spiritual support to pregnant women and families in need. We are seeking a dedicated, mission-driven individual who will be responsible for managing the daily operations of our ministry under the guidance of the Executive Director. The Office Professional position requires excellent multitasking and organizational skills, effective time management and prioritization, as well as confidentiality, compassion, and reliability.

Key Responsibilities:

Administrative Support & Office Management

• Answer and direct phone calls, emails, and general correspondence.
• Schedule and coordinate meetings, tours, and training for volunteers.
• Maintain and organize both digital and physical filing systems
• Order and manage inventory of office supplies and oversee the maintenance of office equipment.
• Receiving and sorting daily mail, ensuring the timely delivery of outgoing correspondence.
• Assist with event coordination and communication related to organizational operations.
• Provide support to the Executive Director and program leads as needed.
• Help maintain the cleanliness and organization of the office.

Communication & Internal Coordination

• Draft and send memos, announcements, and reminders as requested by the Executive Director.
• Provide exceptional service to clients, visitors, volunteers, and donors.
• Maintain and update contact lists in all systems.
• Coordinate the onboarding process of new volunteers.
• Oversee work for the administrative volunteers.

Financial

• Record incoming donations and make weekly bank deposits.
• Document in-kind and monetary donations accurately in Network For Good.
• Send acknowledgements (thank-you notes) via Network For Good.
• Assist with budget monitoring and maintain spreadsheets for regular reporting.
• Coordinate the collection of funds for various events and purchases.

Fundraising & Development Support

• Help coordinate donation solicitations and tracking for our two major annual fundraisers.
• Assist with planning, setup, and logistical support for events and outreach.

Software & System Oversight

• Help manage software tools such as Network For Good, Google Workspace, Casebook, and other platforms used in daily operations.
• Support the implementation and training of systems that improve organizational efficiency.

Mother/Baby Outreach (MBO) and Bethlehem Maternity Home (BMH) Support

• Provide administrative and logistical support to programs as needed, under the direction of the Executive Director.
• Act as a backup for MBO as needed.
• Accurately complete the intake of clients who call or visit the Central Office.
• Fulfill orders for clients requesting One-Time Needs assistance.
• Receive and document in-kind donations.
• Manage, track, and report inventory.

Other Duties As Assigned

• Carry out any additional tasks assigned by the Executive Director.

Qualifications

• Must be a practicing Christian who is confident in praying with others.
• Commitment to Christian values and the mission of The Gabriel Project of the Crossroads.
• A High school diploma or equivalent is required.
• Dependability, efficiency, high organizational skills, attention to detail, and effective time management are essential.
• Strong written and verbal communication skills are necessary.
• A friendly and personable demeanor is important.
• Proficiency with Microsoft Office, Google Workspace, and data entry systems.
• Experience with or willingness to learn software tools such as Bright Course, Network For Good, and Casebook.
• The ability to handle confidential information with discretion is essential.
• A willingness to learn and contribute in a fast-paced, faith-based nonprofit setting is necessary.
• Conversational Spanish a plus
• Must pass a background check and all required training.

Job Type: Part-time

Pay: $12.50 - $14.00 per hour

Expected hours: 25 – 30 per week

Work Location: In person

Salary : $13 - $14