What are the responsibilities and job description for the Shipping Coordinator position at The Future Perfect?
Registrar and Shipping Coordinator, West Coast
Registrar and Shipping Coordinator coordinating West Coast logistics, inventory, and client order fulfillment for a contemporary design gallery. Responsible for the movement, documentation, and stewardship of fine art, furniture, and collectible design across sales, exhibitions, loans, and special projects.
This position is hybrid, reporting to the Los Angeles Gallery location.
Core Responsibilities
- Lead West Coast shipping and logistics operations across all departments
- Manage inventory intake, condition reporting, and tracking in coordination with warehouse teams
- Coordinate receiving, storage, transportation, and order fulfillment workflows
- Partner with sales and client services on availability, estimates, and delivery timelines
- Arrange domestic and international shipping, including trucking, white glove delivery, and customs
- Manage relationships with West Coast and national shippers, art handlers, and storage vendors
- Oversee crating, restoration logistics, returns, claims, and insurance coordination
- Support exhibitions, loans, inter-gallery transfers, and special projects
- Maintain accurate inventory systems and reporting; track shipping costs and process invoices
Requirements
- Minimum 5 years experience in logistics, registrar, or gallery/museum operations
- Experience shipping furniture and 3D objects
- Strong familiarity with Los Angeles and San Francisco shippers and art handlers, plus national vendors
- Experience managing export shipments and related documentation
- Ability to quickly source quotes, compare vendors, and problem-solve under tight timelines
- Strong understanding of packing, handling, and warehouse best practices
- Highly tech savvy, with proficiency in inventory, CRM, and logistics systems, as well as Excel, Google Workspace, and emerging AI tools; able to quickly learn and adapt to new technologies
- Excellent organizational skills, attention to detail, and clear communication
Preferred
- Experience with Salesforce, NetSuite, Artlogic, or similar inventory/CRM systems
Compenstation
Competitive salary in the range of $70,000–$80,000, commensurate with experience, plus annual discretionary bonus. Full benefits package includes health coverage, competitive PTO, 401(k) with employer matching, and increased leave with tenure.
This role requires a high level of flexibility and cross-functional collaboration; additional responsibilities may be assigned as needed.
Occasional travel may be required, along with flexibility for evenings and weekends based on shipping, installation, and project timelines.
The Future Perfect is an equal opportunity employer committed to fostering a diverse and inclusive workplace.
Salary : $70,000 - $80,000