Media Business Operations Manager

currently seeking a Media Business Operations for a prominent client of ours. This position is remote. Details for the position are as follows:

Job Title: Media Business Operations - Remote (Time Zone Flexible)

Contract Type: 12-month contract

Rate: $55.56/hr

Start Date: January 2026

Location: Remote - must work in your local time zoneCompany Overview

We are a leading media organization serving B2B clients at scale, with a focus on delivering innovative marketing and media solutions for large enterprises. Our team thrives on operational excellence, data-driven insights, and streamlined processes to drive measurable business impact.Role Overview

We are seeking a highly organized and strategically-minded Media Business Operations professional to serve as the central operational hub for our global media team. This role is critical in ensuring flawless execution of all business operations, including workflow governance, financial oversight, compliance coordination, and program management for large-scale media initiatives.

The ideal candidate will bring strong media experience, B2B expertise, and 8 years in program management, chief of staff, or central operations roles within high-growth environments.Key Responsibilities2. Workflow Governance & Tooling3. Financial & Legal Oversight4. Strategic Enablement & Team CapacityRequired QualificationsWhat Makes a Strong Contract Candidate

• Operational Business Rhythms & Cadence
• Design, document, and manage end-to-end workflows for critical business processes, including annual/quarterly media planning, creative briefings, weekly campaign meetings, and executive reviews.
• Own and maintain the master operational calendar, ensuring timely delivery of all assets and approvals across teams and agencies.
• Synthesize operational reports, financial summaries, and strategic updates for executive leadership.
• Serve as the Asana subject matter expert: implement standardized campaign and project workflows, templates, dashboards, and adoption strategies.
• Identify workflow bottlenecks and implement scalable solutions to improve efficiency and time-to-market.
• Centralize media documentation including contracts, planning templates, and final reports with version control.
• Liaise with Finance to manage budgets, POs, invoicing, and reconciliations with vendors/agencies.
• Partner with Legal and Procurement to manage vendor contracts, media compliance, and regulatory adherence.
• Proactively identify operational risks and track mitigation plans.
• Standardize KPIs and reporting templates in partnership with Analytics and Data Science teams.
• Develop operations manuals and conduct onboarding for new hires and agency partners.
• Lead change initiatives, ensuring clear communication of operational improvements and benefits across teams.
• 8 years in Program Management, Chief of Staff, or Central Operations roles within B2B media or marketing environments.
• Strong media background and experience managing programs for large organizations.
• Deep expertise in Asana for workflow design, dashboards, and team-wide adoption.
• Exceptional project management skills, able to manage multiple concurrent projects under tight deadlines.
• Excellent written and verbal communication, with experience influencing cross-functional stakeholders without direct authority.
• Strong financial tracking, budget management, and procurement skills.
• Experience with data visualization tools (Tableau, Power BI) is a plus, but not required.
• Ability to navigate complex organizational structures and drive consensus.
• Quickly identifies high-impact priorities in a complex operational environment.
• Proven track record of streamlining business functions for operational excellence.
• Experience leveraging AI or ML insights for process optimization, risk mitigation, or data synthesis.