Conference Operations & Administrative Office Coordinator

Hello,

My name is Molly, and I am a Talent Acquisition Consultant with The Fountain Group. We are a national staffing firm with an array of Fortune-500 clients and are currently seeking a full-time Conference Operations & Administrative Office Coordinator for a prominent consulting company. This position is Onsite in Downtown D.C. Details for the position are as follows:

Description:

We are seeking a polished, detail-oriented Conference Operations & Administrative Office Coordinator to oversee conference room operations, guest services, and administrative support within a high-paced consulting, fortune-500 environment. This role will be responsible for managing successful conference operations across three floors in a professional office building in downtown Washington, DC. You will ensure meeting spaces run seamlessly, support in-room A/V technology, and help prepare spaces for high-level executives and client-facing meetings.

Job Title: Conference Operations & Administrative Office Coordinator

Location: Onsite - Nineteenth Street NW, Washington, DC, 20036 (Located Between Dupont Circle & The White House)

Duration: 6-months, strong potential for extension

Pay: $28-$32/hour

Responsibilities:

• Maintain a professional presence while greeting and assisting guests.
• Manage conference operations across three floors, ensuring rooms are clean, prepared, and fully functional before every meeting.
• Support in-room technology: content sharing, audio adjustments, video conferencing setup, and basic A/V troubleshooting.
• Coordinate meeting setup and preparation for executive-level participants.
• Oversee hospitality needs, including catering coordination when required.
• Manage office inventory, supplies, incoming mail, and packages.
• Provide general administrative and operational support as needed.
  
  

Requirements:

• Bachelor’s degree highly preferred and prioritized.
• 2 years’ experience in administrative, operations, technical, event, or training support; enterprise/corporate experience preferred.
• Proficiency in PC use and Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Experience supporting conference rooms and basic A/V technology (video conferencing, content sharing, equipment setup, checks).
• Professional demeanor and professional attire required—this is a highly visible, client-facing role.
• Strong organizational skills, attention to detail, and ability to thrive in a fast-paced, multi-floor operational environment.
• Fast-paced adaptability is key; open to diverse admin/ops/tech/event backgrounds.
  
  

Interview Process:

• First round via Zoom
• Second round onsite
• Target start date: First week of 2026
  
  

If you are interested in hearing more about this position or other opportunities I may have, please respond to this posting with your updated resume and contact me at molly.g@thefountaingroup.com. (My email is the quickest way to get in touch with me! - please reply with your resume and the best time for me to give you a call, the sooner the better as these roles tend to close VERY quickly!)

Please forward this email to any friends or colleagues as we do offer a Referral Bonus for any candidate who is hired and still gainfully employed after 30 days.

Who We Are:

The Fountain Group is a nationwide staffing firm with over 80 Fortune 100-500 clients. Since 2001, TFG has maintained a consistent standard of excellence, and our work is broadly recognized every year through numerous industry performance awards. Our success is a team effort.

Browse our website below for additional information on our company:

The Fountain Group

3407 West Martin Luther King Blvd., Suite 150, Tampa, FL 33607

“We work in Life Sciences, Clinical, Engineering, IT, Professional, and more. Above all, we specialize in people.”

Sincerely,

Molly Gleissner | Talent Acquisition Consultant

Let's Connect on LinkedIn!

molly.g@thefountaingroup.com

Hours: M - F | 10:00am - 6:30pm EST

www.TheFountainGroup.com

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