Accounting Assistant

Brandy Rice with the Forum Group PNW is seeking a detail-oriented Accounting Assistant / Payroll Specialist to join the finance team of her well respected client in Brookings, Oregon. This position plays an important role in supporting the organization's financial operations through accounts payable, accounts receivable, payroll processing, and general accounting functions.

The ideal candidate is organized, dependable, and enjoys working in a collaborative environment where accuracy, confidentiality, and exceptional customer service are valued.

What You'll Do

Accounts Payable

• Process vendor invoices, ensuring accuracy, appropriate coding, approvals, and compliance with company policies.
• Review invoices against contracts and agreements when applicable.
• Prepare and process vendor payments while monitoring payment deadlines and available discounts.
• Reconcile vendor statements and resolve discrepancies with vendors and internal departments.
• Maintain organized vendor files and records.
• Prepare and distribute annual 1099 forms.

Accounts Receivable

• Prepare and submit patient insurance claims accurately and on time.
• Generate self-pay invoices and follow up on outstanding balances.
• Apply incoming payments, including checks, ACH, and electronic transfers, to patient accounts.
• Prepare and process bank deposits.
• Reconcile accounts receivable records to ensure accurate payment posting.
• Assist in researching and resolving insurance claim issues.

Payroll & General Accounting

• Assist with bi-weekly or monthly payroll processing by entering and verifying employee timecards and payroll data.
• Prepare and post payroll journal entries.
• Upload retirement contributions and process related journal entries.
• Prepare monthly PTO accrual entries.
• Assist with month-end and year-end closing activities, including journal entries and account reconciliations.
• Support annual financial reviews and reporting.

Additional Responsibilities

• Purchase and maintain office supply inventory.
• Process intercompany billings and payments.
• Reconcile petty cash.
• Assist with annual retirement plan reporting.
• Maintain organized and confidential financial records through electronic filing and document management.
• Perform additional accounting and administrative duties as needed.

What We're Looking For

Required Qualifications

• High school diploma or GED.
• Minimum of two years of experience in accounting, accounts payable, accounts receivable, payroll, or a similar accounting support role.
• Strong Microsoft Office skills, particularly Excel.
• Excellent organizational skills with strong attention to detail.
• Ability to manage confidential financial and employee information with discretion.
• Strong communication and problem-solving abilities.

Preferred Qualifications

• Experience with QuickBooks Online.
• Experience working in a healthcare or medical billing environment is a plus