What are the responsibilities and job description for the Executive Assistant position at The Fort Wayne Rescue Mission Ministries Inc?
Mission Statement:
“To provide through the power of Jesus Christ, a home for the homeless, food for the hungry and hope for their future.”
We currently have a full-time Executive Assistant opening available. The schedule for this position is Monday – Friday, 40 hours per week with flexibility. The starting rate for this role is $23/hr.
Full-Time Benefits
- Medical Insurance
- Dental Benefits
- Vision
- 403b Savings Plan and Generous Company Match
- Generous Paid Time Off
- Paid Holidays
- EAP (Employee Assistance Program)
- Group Life Insurance
- Supplemental Life Insurance for Dependents
- Short-Term and Long-Term Disability Plans
Position Description
The Executive Assistant serves as a trusted administrative partner to the President & CEO, ensuring the efficient coordination of executive priorities, communications, and organizational initiatives. This position anticipates needs, manages competing priorities, and applies moves-management and project-tracking processes to keep key initiatives, relationships, deadlines, and action items moving forward. Serving as a central point of coordination among the President & CEO, executive leadership, and the Board of Trustees, this role ensures timely, accurate information flow that supports sound decision-making and effective governance. Through disciplined follow-through and sound judgment, the Executive Assistant strengthens executive effectiveness and helps advance the organization's mission-driven goals. The Executive Assistant should have the heart of a servant in accordance with Colossians 3:23 “Whatever you do, work at it with all your heart, as working for the Lord, not for human masters.”
Key Tasks and Responsibilities
- Manage the CEO's calendar, scheduling meetings, appointments, and travel to align with organizational priorities.
- Track action items, key relationships, deadlines, and follow-up tasks across departments using project management systems to ensure timely advancement and completion.
- Prepare, proofread, and format correspondence, KPI reports, presentations, and internal communications on behalf of the CEO.
- Coordinate logistics for Board of Trustees meetings, including agendas, meeting materials, minutes, and follow-up action items.
- Serve as a liaison between the CEO and internal staff, external partners, donors, and community stakeholders.
- Maintain organized digital and physical filing systems for executive records, contracts, and confidential documents.
- Monitor and prioritize the CEO's incoming communications, flagging time-sensitive or high-priority items for immediate attention.
- Assist in tracking donor cultivation activities and key relationship touchpoints in partnership with fund-raising staff, updating TRM’s CRM system (Virtuous).
- Coordinate cross-departmental projects and initiatives assigned by the CEO, ensuring deadlines and deliverables are met.
Other Duties
- Attend All Staff meetings.
- Job performance should demonstrate The Rescue Mission’s Core Values: Organizational Integrity, Organizational Unity and Organizational Effectiveness.
- Be prepared to pray with and offer spiritual support to others.
- Perform other job-related duties as assigned.
Education Training and Experience
- Associates degree required, bachelor’s degree preferred or equivalent work experience.
- 3 years of administrative experience.
Knowledge Skills and Abilities
- Ability to think critically and analyze complex situations in a time-sensitive manner.
- Ability to communicate effectively and in a professional manner in dealing with people, staff, and clients.
- Emotional and social intelligence to problem solve and deal with confrontation in a calm, reconciling manner.
- Advanced computer skills with knowledge of internet, email and proficiency in Microsoft programs.
- Ability to maintain strict confidentiality.
- Strong organizational and time-management abilities are critical.
- Ability to work with individuals of various socio-economic, ethnic, and racial populations.
- Ability to comply with personal and business requirements and expectations as detailed in the Employee Handbook.
Salary : $23