What are the responsibilities and job description for the Inventory Coordinator position at The Food Source International, Inc.?
Summary/Objective
The Inventory Coordinator is responsible for maintaining accurate inventory records and supporting inventory control activities at the Pottstown facility. This position coordinates and performs cycle counts, investigates inventory discrepancies, monitors inventory transactions, and implements corrective actions to improve inventory accuracy.
The role works closely with Warehouse Operations, Inventory Control, Quality Assurance, and other departments to ensure accurate inventory records, material traceability, and efficient warehouse operations. The Inventory Coordinator also provides backup support for shipping and receiving activities as needed.
Essential FunctionsThe Inventory Coordinator Will
Coordinate and execute daily cycle counts and support full physical inventory counts in accordance with established schedules.
Monitor physical inventory locations, system transactions, and material movements to identify and resolve discrepancies. *
Investigate inventory discrepancies, determine root causes, document findings, and recommend corrective actions. *
Perform inventory adjustments and system corrections in accordance with established approval procedures.
Maintain accurate inventory records, including quantities, lot numbers, locations, and material status. *
Prepare inventory reports, count documentation, discrepancy logs, and audit support materials.
Partner with Warehouse Operations, Quality Assurance, Purchasing, and other departments to resolve inventory-related issues.
Support inventory traceability, audit preparation, and compliance with food safety and quality requirements. *
Assist with shipping and receiving activities and serve as backup to the Shipping & Receiving Coordinator.
Identify opportunities to improve inventory accuracy, warehouse processes, and operational efficiency.
Support inventory projects and initiatives across company locations as assigned.
Experience Requirements
Minimum 3 years of inventory coordination, inventory control, or warehouse inventory experience, including cycle counting and physical inventories.
Experience investigating inventory discrepancies and performing root-cause analysis.
Working knowledge of warehouse operations, shipping and receiving procedures, and inventory transactions.
Experience using ERP systems, warehouse management systems, and RF scanners.
Strong Microsoft Excel skills, including lookups, PivotTables, and inventory data analysis.
Shipping And Receiving Experience Preferred.
Forklift experience preferred but not required.
Strong organizational, communication, analytical, and problem-solving skills with excellent attention to detail.
Experience in food manufacturing, ingredient processing, or a related environment preferred. *
Familiarity with GMPs, allergen controls, lot traceability, and food safety requirements preferred. *
The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
Maintain accurate inventory records and ensure timely completion of assigned inventory control activities.
Serve as the primary inventory contact for the Pottstown facility, communicating discrepancies, concerns, and corrective actions to the inventory team.
Coordinate with warehouse personnel to verify physical inventory quantities and resolve location or transaction discrepancies.
Maintain cycle count documentation, inventory reports, and records supporting inventory accuracy and traceability. *
Follow established procedures for inventory adjustments, material holds, and inventory reconciliation. *
Cross-train in shipping and receiving functions to provide operational backup when needed.
Support continuous improvement initiatives and perform other inventory-related duties as assigned.
Education Requirements
High school diploma or GED required. Associate's degree in Supply Chain Management, Logistics, Business Administration, or a related field preferred. Equivalent relevant experience will be considered.
Department: Inventory
Reports To: Inventory Control Manager
Backup: Inventory Control Manager or designated inventory team member.
Physical Requirements
Ability to work in both office and warehouse environments.
Frequent computer use, data entry, and review of inventory documentation.
Ability to stand, walk, and move throughout warehouse areas to perform cycle counts and inventory verification.
Ability to operate standard office equipment and inventory scanning devices.
Ability to communicate effectively and exchange accurate information verbally and in writing.
Must be able to follow applicable warehouse safety requirements.
Work Environment/Hours
This position operates primarily at the Pottstown facility in both office and warehouse environments. Exposure to varying temperatures, noise levels, and warehouse equipment may occur.
This is a full-time position. Work schedules and additional hours are determined by operational needs. Occasional support at other company locations may be required.
EEO
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.
The Inventory Coordinator is responsible for maintaining accurate inventory records and supporting inventory control activities at the Pottstown facility. This position coordinates and performs cycle counts, investigates inventory discrepancies, monitors inventory transactions, and implements corrective actions to improve inventory accuracy.
The role works closely with Warehouse Operations, Inventory Control, Quality Assurance, and other departments to ensure accurate inventory records, material traceability, and efficient warehouse operations. The Inventory Coordinator also provides backup support for shipping and receiving activities as needed.
Essential FunctionsThe Inventory Coordinator Will
Coordinate and execute daily cycle counts and support full physical inventory counts in accordance with established schedules.
Monitor physical inventory locations, system transactions, and material movements to identify and resolve discrepancies. *
Investigate inventory discrepancies, determine root causes, document findings, and recommend corrective actions. *
Perform inventory adjustments and system corrections in accordance with established approval procedures.
Maintain accurate inventory records, including quantities, lot numbers, locations, and material status. *
Prepare inventory reports, count documentation, discrepancy logs, and audit support materials.
Partner with Warehouse Operations, Quality Assurance, Purchasing, and other departments to resolve inventory-related issues.
Support inventory traceability, audit preparation, and compliance with food safety and quality requirements. *
Assist with shipping and receiving activities and serve as backup to the Shipping & Receiving Coordinator.
Identify opportunities to improve inventory accuracy, warehouse processes, and operational efficiency.
Support inventory projects and initiatives across company locations as assigned.
Experience Requirements
Minimum 3 years of inventory coordination, inventory control, or warehouse inventory experience, including cycle counting and physical inventories.
Experience investigating inventory discrepancies and performing root-cause analysis.
Working knowledge of warehouse operations, shipping and receiving procedures, and inventory transactions.
Experience using ERP systems, warehouse management systems, and RF scanners.
Strong Microsoft Excel skills, including lookups, PivotTables, and inventory data analysis.
Shipping And Receiving Experience Preferred.
Forklift experience preferred but not required.
Strong organizational, communication, analytical, and problem-solving skills with excellent attention to detail.
Experience in food manufacturing, ingredient processing, or a related environment preferred. *
Familiarity with GMPs, allergen controls, lot traceability, and food safety requirements preferred. *
The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
- Denotes food safety responsibilities
Maintain accurate inventory records and ensure timely completion of assigned inventory control activities.
Serve as the primary inventory contact for the Pottstown facility, communicating discrepancies, concerns, and corrective actions to the inventory team.
Coordinate with warehouse personnel to verify physical inventory quantities and resolve location or transaction discrepancies.
Maintain cycle count documentation, inventory reports, and records supporting inventory accuracy and traceability. *
Follow established procedures for inventory adjustments, material holds, and inventory reconciliation. *
Cross-train in shipping and receiving functions to provide operational backup when needed.
Support continuous improvement initiatives and perform other inventory-related duties as assigned.
Education Requirements
High school diploma or GED required. Associate's degree in Supply Chain Management, Logistics, Business Administration, or a related field preferred. Equivalent relevant experience will be considered.
Department: Inventory
Reports To: Inventory Control Manager
Backup: Inventory Control Manager or designated inventory team member.
Physical Requirements
Ability to work in both office and warehouse environments.
Frequent computer use, data entry, and review of inventory documentation.
Ability to stand, walk, and move throughout warehouse areas to perform cycle counts and inventory verification.
Ability to operate standard office equipment and inventory scanning devices.
Ability to communicate effectively and exchange accurate information verbally and in writing.
Must be able to follow applicable warehouse safety requirements.
Work Environment/Hours
This position operates primarily at the Pottstown facility in both office and warehouse environments. Exposure to varying temperatures, noise levels, and warehouse equipment may occur.
This is a full-time position. Work schedules and additional hours are determined by operational needs. Occasional support at other company locations may be required.
EEO
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.