Financial Assistant

Job Title: Finance Assistant

Organization: Monroe County Tourist Development Council - Visit Florida Keys

Location: Key West, Florida

Work Model: On-site

About Us:

The mission of Visit Florida Keys is to provide outstanding service and resources with the highest degree of ethics and integrity to meet the needs of the Monroe County Tourist Development Council, the tourism industry, and to the public they serve.

Position Overview:

The Finance Assistant will provide essential support to the Senior Comptroller and Finance team by handling daily invoice processing, data entry, and procurement-related tasks. This entry-level role processes recurring accounts payable activity for assigned cost center pods, supports weekly P-Card and reimbursement workflows, and helps maintain accurate vendor, invoice, and payment records.

The ideal candidate is detail-oriented, organized, and eager to learn governmental accounting and procurement processes in a fast-paced environment. Reporting to the Senior Comptroller, this position helps ensure smooth and timely financial operations within Visit Florida Keys.

Duties & Responsibilities

● Process and track vendor invoices for assigned cost center pods, ensuring documentation is accurate and complete.

● Support vendor requisition processing, ensuring supporting documentation is complete and routed appropriately.

● Support weekly P-Card transaction verification on a recurring cadence, working with cardholders to confirm receipts and coding.

● Support weekly employee reimbursement processing, including review of submitted documentation for compliance.

● Prepare and process expense reports for executive team members, including documentation review and submission.

● Maintain accurate invoice, payment, and vendor records in financial tracking systems, including Airtable data entry and updates.

● Coordinate with internal departments on documentation requirements, follow-ups, and corrections.

● Communicate with vendors regarding invoice status and documentation requests under the direction of the Senior Comptroller.

● Handle general administrative tasks, including data entry, filing, and correspondence related to financial operations.

● Other duties as assigned.

Education and Experience

● Associate's degree in Accounting, Finance, Business Administration, or a related field; or equivalent combination of education and experience.

● Minimum of 1 year of accounting, accounts payable, administrative, or related experience.

● Experience supporting procurement or purchasing functions is preferred.

● Experience in a public sector, government-adjacent, or nonprofit setting is a plus.

Technical Skills

● Proficiency in Microsoft Excel (sorting, filtering, basic formulas).

● Experience with Airtable is a plus.

● Comfort learning new software platforms.

Other Skills

● Strong attention to detail.

● Excellent organizational skills and ability to follow established processes.

● Willingness to ask questions and seek guidance when uncertain.

● Ability to meet deadlines in a fast-paced environment.

Working Conditions

● Full-time position (40 hours per week, Mon through Fri, 9 am to 5 pm)

● Prolonged periods of sitting and viewing a computer monitor and keyboarding

● Tight deadlines, with multiple and rapidly changing priorities

● Interacting with internal and external stakeholders

Benefits

● Competitive salary commensurate with experience

● Health insurance coverage

● Paid vacation and sick leave

● Professional development opportunities

● Retirement savings plan

Visit Florida Keys is an equal-opportunity employer and encourages candidates of all backgrounds to apply.

This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it.