Accounting Specialist 2

Accounting Specialist 2 #1135

Finance & Accounting Department | Tallahassee

Minimum starting salary $40,961.51 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).  

Summary function: Enters invoices and reimbursement requests for payment, provides timely and accurate information to vendors, customers and departments as well as performs other routine bookkeeping activities as assigned. Audits processes and ensure compliance with internal accounting procedures. Assists the Accounting Manager in reviewing terms and method of payments, reconciling accounts, and documenting accounting activity. Analyzes workflow and ensures bills are paid in a timely and accurate manner.

Required minimum education: Bachelor's degree in accounting, finance, business, or related area (proof required at interview). Progressively responsible related work experience may substitute for the degree on a year-for year basis.

Required minimum professional work experience: One (1) year of bookkeeping or accounting experience.  Great Plains Experience preferred. Progressively responsible related work experience may substitute for the degree on a year-for-year basis.

Essential Duties and Responsibilities: 

Reviews invoices, purchase orders and daily deposits for accuracy including, but not limited to, proper supporting documentation and compliance with The Florida Bar (TFB) policies.  Enters vouchers into Great Plains accounting system.  Communicates with staff to obtain missing support or to explain TFB staff policies regarding authorization and approval of expenditures.  Provides end-user assistance and training on revenue/expense reporting systems (as needed).

Codes and batches all checks, and cash received by TFB and prepares deposits for the bank. Assists the Accounting Manager in reviewing daily cash batches and deposits.  Audits transactions after entry for completeness and accuracy and reconciles receipts to verify proper posting in the ledger.  Research items lacking proper documentation and contacts the member, department or vendor (if applicable) for missing information. Creates customer numbers, if needed.

Supports the Accounts Payables and Accounts Receivable process, covers the accounting email box, handles daily bank activities, credit card reconciliation, NSF checks and any other duties as needed or assigned.

Supports the Finance department and performs tasks and duties as assigned by the Accounting Manager and Controller.

Reviews, analyzes, and processes credit card orders for completeness, accuracy, and compliance with policies/procedures.  Investigates and resolves inaccuracies with internal/external customers.

Investigates and reconciles financial discrepancies as requested by internal/external customers or as identified by analyzing account information.

Assists in answering and/or initiating telephone and email inquiries and properly communicates information to internal/external customers. 

Assists in running various financial reports.

Analyzes workflow processes for improvements and compliance and maintains relationships with new and existing vendors.

Knowledge of:

- Bookkeeping and accounting practices and procedures

- Outstanding math and research skills

- Excellent attention to detail and accuracy in entering financial data

- Professional office procedures and practices

- Professional telephone etiquette

- Adobe Acrobat

- Database input computer software, the internet and other integrated accounting system operations

Skilled in:

- MS Word

- MS Excel

- MS Outlook

- Computer functions

- Database functions

- Proficient use of 10 key adding machine, personal computer, copy machine, telephone, and scanner

Ability to:

- Organize financial and other reports and records

- Audit financial data for accuracy and completeness

- Accurately compile data

- Create ADA compliant forms and documents using Adobe

- Communicate professionally, both orally and in writing using proper grammar, spelling, and word choice

- Follow written and oral instructions and work independently in analyzing data and recognizing when further questions need to be asked and assist with resolution

- Establish and maintain effective working relationships

- Demonstrate initiative and eagerness in group projects and individual settings and remain open to new ideas

- Tactfully manage difficult situations and operate well under pressure

- Offer excellent customer service to other departments

- Prioritize work and meet deadlines

- Sit for long periods, hear and converse over the telephone, and key/work frequently on a computer

- Lift 5 to 10lbs.

May require working extended hours at certain times of the year due to high volume of activity.  For example, during the Bar's Fee Season, Annual Meeting, and fiscal year-end close-out.  These typically occur in summer months.

Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process. 

EOE. This organization participates in E-Verify. Position is open until filled. Non-Exempt position.

This position is in Tallahassee, Florida and is not a remote position.