What are the responsibilities and job description for the Procurement Administrator position at The First Church of Christ, Scientist?
Job Details
Description
Department: Treasurer’s Office
Summary
The Procurement Administrator is responsible for assisting client departments in navigating relevant Procurement Policies in purchasing needed goods and services. The Procurement Administrator will process purchase orders, maintain vendor files and assist in resolving any purchasing issues.
Essential Duties And Responsibilities
Reporting Relationships:
Supervisor: Procurement Administration Manager
Supervises: None
Regular Contacts:
This position has regular interaction with vendors, project managers, FP&A, OCIO, Risk Management, Office of General Council and department contacts in all organization departments
Education/Experience
JOB REQUIREMENTS
A Bachelor’s degree is required, preferably in Business or Accounting. A minimum of three years Purchasing experience is preferred.
Knowledge/Skills
The candidate must have an understanding or a facility to quickly learn procurement principles and best practices and Church Procurement Policies. Good written and verbal communication and presentation skills, as well as excellent people skills are required. Ability to work in a team environment.
Technology Skills
Proficiency in Microsoft Office (Word, Excel) and Google Suite (Calendar, Docs, Sheets) are preferred.
Work Environment
This position regularly works in an office environment at The Mother Church in Boston, MA.
Engagement with Christian Science
Membership in The Mother Church preferred; Primary Class instruction preferred.
Background Checks
This position is required to complete a background check to be hired and annual background checks thereafter.
Pay range: $29.48 - $38.32 hourly
The pay ranges disclosed in our job postings are the compensation ranges the Church reasonably and in good faith expects to pay for a given position at the time of posting.
The offered salary will be determined by factors such as the applicant’s relevant education, experience, knowledge, skills, abilities; and benchmarking, work location, and internal equity.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
Description
Department: Treasurer’s Office
Summary
The Procurement Administrator is responsible for assisting client departments in navigating relevant Procurement Policies in purchasing needed goods and services. The Procurement Administrator will process purchase orders, maintain vendor files and assist in resolving any purchasing issues.
Essential Duties And Responsibilities
- Works closely with client departments to navigate procurement processes efficiently from requisition to the creation of a purchase order.
- Manages the electronic purchasing process from requisition to purchase order, ensuring that all documents are properly executed according to internal policies and procedures.
- Works as the liaison between client departments and the Office of the General Counsel, Risk Management, Financial Planning & Analysis (FP&A) and the Office of the CIO (OCIO) to ensure that correct contracts/agreements, certificates of insurance and all other required documents are current and complete.
- Communicates with FP&A to ensure that all requisitions have the proper account coding and are within the department’s approved budget.
- Manages and maintains accurate and up-to-date vendor files in the Intacct financial system, with all appropriate documents attached and accessible.
- Works closely with client departments to educate and assist them in understanding and correctly applying the Church’s Procurement Policies and adhering to best practices.
- Maintains a shared Google Doc spreadsheet tracking the current status of requests for requisitions (reqreqs) in process, to assure that all agreements receive required review and approval in a timely manner.
- Reviews and manages open purchase order reports. Works with department contacts to close expired purchase orders and to renew those expired purchase orders if needed.
- Supports the user configuration of the Tallie expense reporting system.
- Stays current in the field by participating in educational opportunities.
- Participates or leads special projects and other duties as assigned.
Reporting Relationships:
Supervisor: Procurement Administration Manager
Supervises: None
Regular Contacts:
This position has regular interaction with vendors, project managers, FP&A, OCIO, Risk Management, Office of General Council and department contacts in all organization departments
Education/Experience
JOB REQUIREMENTS
A Bachelor’s degree is required, preferably in Business or Accounting. A minimum of three years Purchasing experience is preferred.
Knowledge/Skills
The candidate must have an understanding or a facility to quickly learn procurement principles and best practices and Church Procurement Policies. Good written and verbal communication and presentation skills, as well as excellent people skills are required. Ability to work in a team environment.
Technology Skills
Proficiency in Microsoft Office (Word, Excel) and Google Suite (Calendar, Docs, Sheets) are preferred.
Work Environment
This position regularly works in an office environment at The Mother Church in Boston, MA.
Engagement with Christian Science
Membership in The Mother Church preferred; Primary Class instruction preferred.
Background Checks
This position is required to complete a background check to be hired and annual background checks thereafter.
Pay range: $29.48 - $38.32 hourly
The pay ranges disclosed in our job postings are the compensation ranges the Church reasonably and in good faith expects to pay for a given position at the time of posting.
The offered salary will be determined by factors such as the applicant’s relevant education, experience, knowledge, skills, abilities; and benchmarking, work location, and internal equity.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
Salary : $29 - $38