Project Associate

• Assist with Coordinating and managing internal kick-off, milestone, and closeout meetings for projects, fostering effective communication and collaboration among team members and stakeholders. 
• Assist with and verifies schedules and ensure adherence to project plans and timelines, both internally and with external resources, to meet project objectives efficiently. 
• Conducts on-site inspections, documenting existing conditions and potential deficiencies, performing field testing, photographing, and creating hand-sketches. Observes/ tracks work in progress to ensure compliance with project specifications. 
• Recording accurate field measurements and performs calculations throughout the duration of the project.   
• Assists with preparing written correspondence with clients and contractors, maintaining clear and professional communication throughout the project lifecycle.  
• Basic understanding of investigation reports and bid documents, including drawings and technical specifications, to ensure accurate interpretation and implementation.  
• Communicate project status with team and proactively escalates any issues or discrepancies that arise. Escalate unresolved issues to their direct supervisor in a timely manner.  
• Maintain organized records, files, drawings, and other essential project data ensuring that they are appropriately filed within the company’s systems for easy accessibility and future reference.   
• Keep up to date with job knowledge and industry trends through active participation in educational workshops, reviewing professional publications, and engaging in professional societies and networks.  
• Engage in networking activities and represent the company at events, seminars, continuing education presentations. Actively seek marketing opportunities to promote the organization’s presence in the industry.  (Not limited to exclusive company events.) 
• Performs other duties as related to the position as assigned by the firm, demonstrating flexibility and adaptability to contributing to the overall success of the team.  

• Basic understanding of Construction Plans, Specifications, and construction manuals.  
• Produces inspection field reports for clients, by thoroughly reviewing site observations, reporting findings and providing recommendations based upon professional judgement, while applying relevant codes and standards.
• Assist in reviewing and evaluating change orders, assessing their impact on the project scope, schedule and budget and providing recommendations to the team lead/ senior management. 
• Review payment applications, verifying the accuracy of work completed and materials supplied by contractors. 

• Participates in client meetings led by senior personnel, where active involvement is limited to taking meeting minutes, effectively communicating the meeting's agenda, and diligently following up with all stakeholders to ensure timely addressing of action items. 

• Works closely with the team to understand the scope of work, budget, goals, deliverables, and timelines to ensure project success.  

• This position has no supervisory responsibilities. 

• Bachelor’s degree from a four-year college or university in Engineering, Architecture, Construction Management, or relevant work experience. 

• In lieu of education, a minimum of two years of experience in an architectural and engineering consulting firm or construction-related field. 

• For degree holders: Engineering/Architectural Intern or Engineering in Training Certification preferred.  
• OSHA-10 Certification
• Valid United States Driver’s License required, as this position requires travel to and from client sites. 

• Proficient written and verbal communication abilities. 
• Attention to detail and accuracy in project documentation and deliverables.  
• Strong project management and organizational skills and ability to handle multiple projects concurrently.  
• Knowledge of building codes, regulations, and standards.  
• Professional and courteous interaction with clients and colleagues.  
• Ability to attend client meetings and events, as needed.  
• Flexibility to work overtime, as needed.  
• Familiarity with drafting software for positions that utilize the software (AutoCAD, BricsCAD, Revit) for positions that utilize the software.  
• Strong teamwork and collaboration skills, fostering a positive and productive work environment, along with the ability to work both independently and collaboratively with team members from various disciplines. 
• Ability to work in the field and to travel outside local areas as workload and projects when needed.  
• Efficient time management skills while adhering to project budgets.  

• Must be able to lift and carry items weighing up to 40 lbs.

• Safe operation and use of ladders, scaffolds, and other access equipment as required. 
• Ability to work safely at heights.  

• Exposure to prolonged periods outdoors, which might extend beyond 3 hours. 
• Ability to work in diverse weather conditions, including but not limited to: 

• Temperatures above 85°F or below 40°F. 
• High humidity levels (above 90%). 
• Adverse weather conditions like snow/ice, rain, and wind. 

• Extended periods of standing and walking, possibly on uneven or challenging terrains. 

• Ability to adjust lunch hours based on project-specific demands, which might include working through regular lunch times. 

Salary : $55,000 - $75,000