Executive Assistant - Great Neck

Executive Assistant
Location: Great Neck, NY
Schedule: Monday-Friday | Generally 8:00 AM-5:00 PM, with flexibility for earlier or later meetings
Work Arrangement: Hybrid | 2 Days In-Office Per Week
Compensation: $115,000-$130,000 Annually
Benefits: Fully Paid Medical, Dental & Vision Insurance | PTO | Annual Bonus
 
A private family in Great Neck, NY is seeking an experienced, highly organized, and proactive Executive Assistant to provide high-level administrative and executive support to two principals. The ideal candidate has 7-10 years of relevant experience, exceptional organizational and communication skills, and the ability to manage multiple priorities in a fast-paced environment. This position requires someone who is resourceful, discreet, detail-oriented, and capable of anticipating needs while working independently.
 
The position offers a hybrid schedule with two days per week in the office. Typical working hours are Monday through Friday, 8:00 AM-5:00 PM, with flexibility required to accommodate earlier or later meetings as needed.
 
Responsibilities

• Manage complex calendars, appointments, meetings, and scheduling for two principals.
• Coordinate professional and personal commitments, ensuring schedules run efficiently.
• Arrange meetings, conference calls, and appointments, including preparation and follow-up.
• Manage emails, correspondence, and communications on behalf of the principals as needed.
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
• Assist with administrative projects, research, and special requests.
• Maintain organized records, files, documents, and important information.
• Track deadlines, follow up on outstanding tasks, and ensure timely completion of priorities.
• Serve as a point of contact for professional contacts, vendors, and service providers as needed.
• Assist with expense tracking, invoices, and general administrative organization.
• Anticipate the principals' needs and proactively address scheduling conflicts and logistical challenges.
• Handle confidential and sensitive information with the utmost discretion.
• Provide additional executive and administrative support as requested.

Qualifications

• 7-10 years of experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role.
• Previous experience supporting multiple executives or principals preferred.
• Exceptional organizational, time-management, and multitasking skills.
• Strong calendar management, scheduling, and travel coordination experience.
• Excellent written and verbal communication skills.
• Proactive, resourceful, detail-oriented, and capable of working independently.
• Ability to anticipate needs, exercise sound judgment, and manage changing priorities.
• Professional, polished, discreet, and highly dependable.
• Strong proficiency with Microsoft Office, Google Workspace, and general administrative technology.
• Comfortable working in a fast-paced environment and handling confidential information.
• Flexible to accommodate earlier or later meetings when necessary.
• Able to work a hybrid schedule with two in-office days per week in Great Neck, NY.
• Interested in establishing a long-term professional relationship.
• Legally authorized to work in the United States.
• Able to successfully complete a background check.

Benefits

• Fully employer-paid medical, dental, and vision insurance
• Paid time off (PTO)
• Annual bonus opportunity