What are the responsibilities and job description for the Project Coordinator position at The Escape Game?
Title: Project Coordinator
Focus Areas: Tech Install & PM Department
Direct Leader: Sr Director of Projects
Growth: Project Management
Job Description:
The Projects Department is responsible for overseeing projects of TEG or TEG Associated Products. The Project Coordinator has the integral responsibility of aiding both the PM Department and Tech Install in all areas of planning, scheduling, documentation, budgeting, and reporting.
Compensation: Starting pay range of $20–$22/hour plus HQ Benefits, including Bonus Opportunity
Hours & Schedule
Expected Weekly Hours: 42–48, plus more when traveling
Travel Expectations: Minimal
Expected Schedule:
Office: Monday–Friday (day shift)
Installation / Projects: Monday–Friday plus weekends (weekend work often includes accompanying rest/off days during the upcoming workweek)
Emergency Travel: As needed; could include nights & weekends with extended hours
On-call: Yes
Job Responsibilities, including but not limited to :
Leadership & Administrative
Assist with resource/staffing planning for Projects
Assist with interviewing
Assist with onboarding & passport tracking
Assist with organization and review of department CapEx / Operating Budgets
Assist with new department documentation/sheet drafting
Assist with the dissemination of department communications/updates
Perform department finance approvals
Perform timecard approvals
Maintain office inventory (tools, common supplies, etc.)
Projects — Pre-wires / Installations / Infills / Renovations / GBGS Deployments
Create and maintain resource plans and individual/main project schedules
Book travel for internal & external resources (airfare, lodging, ground transportation, etc.)
Schedule project logistics: load-in, load-out, hotshots, etc.
Pack, organize, and inventory project boxes (install, scenic, and tech materials)
Order, coordinate, and maintain the logistics of project materials
Maintain and update labor resource tracking
Perform travel trips as needed for training, development, and on-site support
Assist with in-shop Quality Control
Update and maintain Install SOPs and guides
Tech Install Support
Assist Tech Install Leads with technical documentation:
Creating Wiring Sheets / Wire Calculations
IT plansets with site-specific details
Integrating IT, A/V, and Security Plans
Kick-off Documentation / Travel Plans
Organizing jobsite notes / feedback
PM Department Support
Assist Project Managers with documentation:
Reviewing project architecture plans for accuracy and noting redlines
Reviewing and completing site-specific / take-off sheets
Organizing jobsite notes / feedback
Controls Engineering (Support)
Assist with sourcing and/or ordering of new game products/materials
Assist with the organization of new game content/documentation
Assist with shop build document redlines
Assist with creating new project HMIs / HMI changes
Assist with new development documentation
Act as fill-in for Development Meetings in the absence of Controls Leadership
Job Requirements: *On-the-job training for skills without prior knowledge/experience*
A love for escape rooms and interactive media
Strong organizational and interpersonal skills
Contagiously positive, can-do attitude
Loves to “win”
Strong communication skills — written, on the phone, in-person
Experience leading others in an informal structure
Project management experience
Proficient at spreadsheets & document creation
General business acumen
Ability to lift/carry up to 50 pounds individually
Able to stand, walk, climb ladders, and navigate tight spaces for extended periods of time
Understanding of production and fabrication processes including CNC, Carpentry, Scenic, Paint, and Controls Technology
Understanding of architectural floor plans and general construction processes
Salary : $20 - $22