IP Legal Assistant

Position Summary

The Intellectual Property Legal Assistant provides administrative and substantive support to attorneys handling trademark prosecution, patent filings, and IP-related litigation. This role is responsible for coordinating filings, maintaining deadlines, organizing documents, and assisting with the preparation of legal submissions. The position is 100% in-office at the Frisco location.

Essential Duties and Responsibilities

Trademark Support

• Assist in preparing and filing U.S. trademark applications and maintenance filings through TEAS.
• Maintain trademark docket and track all deadlines.
• Assist with collecting specimens, preparing office action drafts, and coordinating with foreign counsel.
• Organize and maintain trademark portfolios and client files.

Patent Support

• Assist with preparing and filing U.S. patent application documents under attorney direction (provisional, non-provisional, IDS, declarations, assignments, formal drawings).
• File documents through Patent Center/EFS-Web.
• Maintain and update patent docket deadlines.
• Coordinate communication with clients, inventors, and foreign associates.

IP Litigation Support

• Assist with preparation and filing of pleadings, motions, and briefs in federal court.
• Prepare and proofread tables of contents and tables of authorities.
• Assist in preparing discovery responses and document productions.
• Manage and organize document sets, including scanning, labeling, and bates numbering.
• Coordinate depositions, subpoenas, and related logistics.
• Assist with trial preparation (exhibit binders, witness lists, filings).

General Legal Assistant Responsibilities

• Maintain organized electronic and physical files for all IP matters.
• Prepare correspondence, memoranda, and routine legal documents.
• Communicate with clients, vendors, government agencies, and internal staff.
• Update and manage docketing deadlines across all IP matters.
• Assist with time entry, billing processes, and administrative tasks.
• Support multiple attorneys with calendar management and scheduling.

Required Skills & Qualifications

• 3 years of experience as a legal assistant, preferably in intellectual property.
• Familiarity with USPTO procedures (TEAS, Patent Center/EFS).
• Experience with PACER/ECF for federal filings.
• Ability to prepare and proofread TOCs/TOAs for briefs.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office and Adobe Acrobat; experience with IP docketing software preferred.
• Ability to manage deadlines and work in a fast-paced environment.
• Strong communication skills—written and verbal.