What are the responsibilities and job description for the Administrative Assistant position at The Emily Program?
Our vision is a world of peaceful relationships with food, weight, and body image, where everyone with an eating disorder can experience recovery. We believe that exceptional, individualized care leads to lasting recovery from eating disorders. That’s why our teams are comprised of compassionate, dedicated professionals from a variety of backgrounds who collaborate to provide the very best evidence-based care for our clients at all levels of care.
Position Overview
The Administrative Assistant provides a welcoming and positive environment for clients while performing a variety of administrative tasks. These include co-pay collection, answering phones, scheduling appointments, maintaining clinician schedules, and providing general administrative support for clinicians and projects as assigned.
Schedule
Compensation Disclosure
How Administrative Assistants Empower Recovery
Employee Benefits: We understand the importance of a well-rounded benefits package. That’s why we’re dedicated to providing a range of plans to meet your needs.
For Full-time Employees, We Offer
Position Overview
The Administrative Assistant provides a welcoming and positive environment for clients while performing a variety of administrative tasks. These include co-pay collection, answering phones, scheduling appointments, maintaining clinician schedules, and providing general administrative support for clinicians and projects as assigned.
Schedule
- Full-time 40 hrs./week
- Evening Shift
- Monday - Thursday 10:30am - 7:00pm
- Friday 9:00am - 3:00pm
Compensation Disclosure
- Administrative Assistant: Starting hourly range between $21.00 - $26.00
How Administrative Assistants Empower Recovery
- Assist clients with scheduling needs, ensuring smooth and responsive service.
- Distribute incoming mail and faxes to the appropriate team members.
- Manage office supply inventory, keeping supplies organized and well-stocked.
- Support building maintenance requests in coordination with the Office Manager.
- Handle all phone calls, triage inquiries, resolve issues, and conduct follow-up as necessary.
- Administer and score client questionnaires accurately and efficiently.
- Provide general administrative support to staff, including faxing, mail distribution, and photocopying.
- Collaborate with the medical records department to coordinate client record requests.
- Provide schedule support to clinicians, such as blocking PTO, adding meetings, and making schedule adjustments as needed.
- High School Diploma or equivalent, required.
- Bachelor’s degree preferred
- 2 years’ experience in healthcare industry or administrative setting strongly preferred
- Basic knowledge of MS Office programs with ability to learn new applications
- Active driver license and ability to drive personal and/or company vehicle
Employee Benefits: We understand the importance of a well-rounded benefits package. That’s why we’re dedicated to providing a range of plans to meet your needs.
For Full-time Employees, We Offer
- HSA and PPO insurance with HSA or FSA options (Blue Cross Blue Shield)
- Dental insurance (Delta Dental)
- Vision insurance (EyeMed)
- Short-term and long-term disability insurance
- Company-paid life insurance
- 401(k) plan available two months after start date
- Company 401(k) matching for up to 50% of your contribution, up to 6% of your compensation
Salary : $21 - $26