What are the responsibilities and job description for the Risk Management Administrator position at The Dutra Group?
Risk Management Administrator
Equal Opportunity Employer/Veterans/Disabled
SUMMARY: Support the Risk Manager in identifying, evaluating, and controlling loss exposures. Collaborate across departments including Operations, Safety, Labor Relations, Estimating, Legal, and Accounting to integrate risk management practices and ensure comprehensive oversight.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Generally assist the Risk Department in the development and enforcement of safety and compliance policies designed to manage the loss exposure for company assets;
- Manage incoming COI database from subcontractors and third parties to ensure compliance with contractual obligations, expiration dates, and project coverage;
- Acquire, review, and distribute Dutra COIs under contract through Marsh brokerage team;
- Update, curate, and regularly distribute Dutra’s Approved Driver List to relevant stakeholders and manage Dutra’s Employer Pull Notice Program;
- Coordinate and distribute registration and renewals for Dutra’s auto fleet;
- Compile and submit renewal applications for bi-annual State/Federal Certificates of Financial Responsibility (COFR) for qualifying vessels;
- Assist Risk Manager and Safety Manager in incident investigations, data collection and documentation;
- Assist Risk Manager and Safety Manager in reviewing, compiling, and submitting annual OSHA 300 and 300A forms;
- Coordinate with Operations divisions to track project progress and asset locations, coordinate with Risk Manager to provide underwriters appropriate notice (i.e. tandem tows, technical tows, severe weather, etc.);
- Attend quarterly Jones Act/Longshore/Workers’ Compensation claim reviews alongside Risk Manager;
- Assist Risk Manager in the preparation of material and evidence for use in hearings, lawsuits, and insurance investigations;
- Assist Risk Manager in preparing for Jones Act/Longshore/Workers’ Compensation audits;
- Prepare agenda/materials for and attend the monthly Safety Leadership Meeting;
- Organize and maintain Risk Department files;
- Attend annual policy renewal meeting with Marsh to discuss updates to policies and rates;
- Travel to vessel/jobsite locations as necessary to participate in audits and incident inspections;
- Travel to conference/annual meeting locations as necessary to participate in renewal negotiations; and
- Perform other activities as directed by the Risk Manager.
COMPETENCIES: To perform the job successfully, an individual should possess and demonstrate the following competencies:
- Attention to Detail: Diligently attends to detail and pursues quality in accomplishing tasks. Checks work to ensure accuracy and completeness.
- Research: Conducts thorough and methodical research using a diverse collection of sources. Stays updated on industry trends and developments to enhance decision-making and problem-solving.
- Problem Solving: Effectively applies technical knowledge to solve a range of problems; able to research and find effective solutions to a range of problems; is sought out as an expert to provide advice or solutions in his/her technical area.
- Ethics: earns others trust and respect through consistent honesty and professionalism in all interactions and embodies the Company’s high ethical standards.
- Self-Management: manages own time, priorities, and resources to achieve goals; completes high volumes of work without sacrificing accuracy.
- Teamwork: promotes cooperation and commitment within the group to help elevate the group’s productivity.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Education/Experience: Bachelor’s Degree in Safety and Health, Political Science, or related field, or at least two years relevant experience in risk management and compliance.
- Language Ability: ability to effectively communicate and respond to questions from manager, clients, regulatory agencies, and internal team. Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to convey both written and oral information professionally and clearly across various audiences. Ability to complete written reports and audits, fill out official forms and documentation, and draft inter-office communications.
- Reasoning Ability: ability to apply common sense understanding to carry out instructions furnished in written, oral, diagram, or schedule form. Ability to deal with problems involving several concrete variables in standardized situations.
- Computer Skills: to perform this job successfully, an individual should have strong knowledge and experience with Excel and other Microsoft Office software including Outlook and Word. Vista Viewpoint and MobileOps experience preferred, but not required. Python and Visual Basic experience preferred, but not required.
- Physical Presence: Regular and predictable physical presence in the corporate office and in the field on various vessels is an essential qualification.
SUPERVISORY RESPONSIBILITIES: This position directly supports the Risk Management Department under the direction of the Risk Manager.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Office work conditions: The noise level in the work environment is moderate. Minimum physical exertion.
- Vessels/Equipment Yard/Project Site conditions: The noise level in the work environment is moderate to high depending on location and ongoing activities. Minimum to moderate physical exertion and varying exposure to the elements.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The employee must occasionally lift and/or move up to 25 pounds.
- Specific vision abilities required by this job include close vision.
- While performing the duties of this job, the employee is occasionally required to sit, kneel, crouch, use hands to finger, handle, or feel, and talk or hear.
- The employee is occasionally required to stand, walk, ascend or descend stairs, and embark or disembark various vessels.
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
Pay Range: $50,000 - 75,000 Per Year
PRIVACY NOTICE TO CALIFORNIA JOB APPLICANTS AND EMPLOYEES
The Dutra Group and its affiliates and subsidiaries (“Dutra,” “we,” “us,” and “our”) adopts this Privacy Notice (“Notice”) pursuant to the California Consumer Privacy Act, as amended by the California Privacy Rights Act (together, the “CCPA”). This Notice explains our online and offline practices regarding the collection, use, and disclosure of “personal information” of job applicants and employees who reside in California. Please read this Notice carefully so you understand our practices regarding your information.
For more information about the types of information we collect and use in connection with your general access and use of our website, please review our general Privacy Policy for Dutra’s Website found here: https://www.dutragroup.com/privacy/.
How Dutra Collects Your Information
- Website Visitors: Dutra collects personal information from visitors to our website when voluntarily provided. For instance, we collect personal information when someone contacts us through our contact form.
- Website Navigational Information: As you navigate the Website, Dutra may gather information through common tools like cookies, which are small data files stored on your computer. This may include standard browser information, IP addresses, and your actions on the Website (e.g., pages viewed, links clicked). Cookies are used for administrative purposes, such as storing preferences. Cookies do not contain information allowing direct contact and can be managed via your browser settings.
- Job Applications: Dutra uses Paycor, a third-party HR service provider, to manage our job application process. When you apply for a position with Dutra through our Website, you will be directed to a Paycor-hosted application portal. All personal information submitted during the job application process is collected and stored by Paycor. Dutra does not control or direct how Paycor stores or uses any personal information submitted through this application portal. As Paycor manages the collection and processing of your personal information during the job application process, we strongly encourage you to review Paycor’s Privacy Policy. You can access Paycor’s Privacy Policy at: https://www.paycor.com/privacy-policy/
- Third Parties: Your current, prospective, or former employer or a similarly affiliated entity may provide personal information to Dutra to facilitate the processing of hiring, benefits management, payroll services, tax compliance, scheduling and timekeeping, onboarding, data analytics, or other related human resources-related services.
Information Dutra Collects and the Purpose of Use
- Identifiers. Examples include: real name, alias, postal address, Internet Protocol address, email address, account name, social security number, driver’s license number, passport number, or other similar identifier necessary to make employment decisions and manage employment relationships.
- Sensitive Personal Information. Examples include: a social security number, driver’s license information, state identification card, passport information, or racial or ethnic origin.
- Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e)). Examples include: name, signature, Social Security number, address, telephone number, passport number, driver’s license or state identification card number, insurance policy number, education, employment, employment history, bank account number, medical information, or other information necessary to provide health insurance and other benefits, including dependents, and emergency contact information.
- Geolocation data. Examples include: physical location or movement of certain equipment in possession of our employees.
- Legally protected classification characteristics under California or federal law. Examples may include: age, race, color, national origin, citizenship, marital status, medical condition, physical or mental disability, sex (including gender, gender identity, gender expression, pregnancy or childbirth and related medical conditions), veteran or military status.
- Internet or other similar network activity. Examples include: cookies and IP addresses.
- Sensory data: Examples include: voicemails.
- Professional or employment-related information. Examples may include: Information regarding prior job experience, positions held, names of prior supervisors.
- Non-public education information. Examples include: Education records directly related to a student maintained by an educational institution or party acting on its behalf, such as grades, transcripts, class lists, student schedules, student identification codes, student financial information, or student disciplinary records.
No Sale of Personal Information
Dutra does not sell your personal information or your sensitive personal information, nor do we share it with third parties for cross-context behavioral advertising.
Use and Disclosure of Personal Information
We collect and use your personal information for the following business purposes, consistent with and only as permitted by applicable law:
- To consider job applicants for current and potential future employment opportunities and assess their skills, qualifications, and interests against our career opportunities.
- To schedule job applicants for interviews and communicate with them about their application and employment opportunities.
- To evaluate a job applicant’s employment application, corroborating the information contained in the application and any supporting documents, and (where applicable) conducting employment related screening and background checks.
- To manage the employment relationship with Dutra, facilitate employment administration, processing, and maintenance, such as providing benefits to employees and their beneficiaries, processing payroll, and general office administration.
- To manage the employment relationship with Dutra and facilitate a safe work environment.
- To facilitate IT and equipment safety, functionality, and maintenance.
- To comply with local, state, and federal laws and regulations.
- For any other purposes that we disclose to you at the time of collection.
Pursuant to this Notice, Dutra may disclose some of the personal information to a third-party vendor as necessary for our hiring practices. For example, such vendors could include the agencies we use to conduct pre-employment screening (such as background checks) and conduct drug testing.
Dutra may use or disclose information provided if required by law, to protect its rights, comply with legal processes, comply with government authorities, or safeguard users, employees, or the public.
Except as described in this Privacy Policy, we do not share your personal information with unknown or unaffiliated third parties, nor cross-reference your personal information for cross-context behavioral advertising. Unless otherwise stated in this Privacy Policy, Dutra will not share, sell, rent, or trade your information without prior consent.
Retention of Your Personal Information
Dutra will retain your personal information for the time period reasonably necessary to achieve the purposes described in this Notice, or any other notice provided at the time of collection, taking into account applicable statutes of limitation and records retention requirements under applicable law. The criteria used to determine our retention periods include (i) for as long as we have an ongoing relationship with you, (ii) as required by a legal obligation to which we are subject, and (iii) as necessary to resolve any disputes or enforce our legal agreements with you.
Our Commitment Not to Discriminate
Dutra will not discriminate or retaliate against a job applicant for exercising their rights under the CCPA, including by denying you benefits or services that we make available, charging you different prices or rates for services or benefits, providing a different level or quality of services or benefits, or suggesting that you may receive a different price or level of quality of services or benefits.
Your Rights Under CCPA
California residents have the following rights under the California Consumer Privacy Act (“CCPA”) and Consumer Privacy Rights Act (“CPRA”) with regard to their personal data:
- Right to know which personal information is collected and processed;
- Right to delete their personal information;
- Right to opt-out of the sale of personal information to third parties;
- Right to opt-out of the sharing of personal information with third parties;
- Right to limit use or disclosure of personal information with third parties;
- Right to non-retaliation for exercising any of the rights concerning personal data;
- Right to data portability; and
- Right to correct any inaccurate personal information.
Exercising Your Rights
To exercise the rights described above, you must submit a verifiable consumer request to us by calling call the Dutra’s hotline at (844) 847-5289 or visit thedutragroupdsr.ethicspoint.com.
Please be aware that the CCPA provides certain limitations and exceptions to the foregoing rights.
Pay Transparency Nondiscrimination Provision
Pursuant to 41 CFR 60-1.35(c), as a federal contractor, Dutra shares the following provision with all job applicants and employees:
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Changes to Notice
Dutra continues to evaluate its practices and records in relation to the CCPA to ensure compliance with all requirements. Accordingly, Dutra may update this Notice from time to time. Please review our Privacy Policy periodically for updates.
Contact Information
Reasonable accommodation requests for job applicants can be made at jobs@dutragroup.com
To exercise the rights described in CCPA above, you must submit a verifiable consumer request to us by calling call the Dutra’s hotline at (844) 847-5289 or visit thedutragroupdsr.ethicspoint.com.
Know Your Rights Poster
https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal
Salary : $50,000 - $75,000
