Office Scheduler & Administrative Support Specialist

About Us
We are a growing local business committed to providing top-notch service to our customers. Our team thrives on efficiency, smart problem-solving, and a positive, can-do attitude. We’re looking for a reliable, quick-thinking individual to join us and help keep everything running smoothly.
Position Overview
We’re seeking a friendly, sharp, and personable Office Scheduler & Administrative Support Specialist to handle customer scheduling, phone support, and our weekly mailing operations. This multifaceted role combines customer-facing duties with hands-on administrative and production work. If you’re organized, enjoy variety in your day, and can juggle multiple tasks with a smile, this could be a great fit!
Key Responsibilities
• Answer incoming phone calls professionally and provide excellent customer service
• Schedule customer appointments logistically and economically, optimizing our various service routes for maximum efficiency
• Use scheduling software to manage calendars, appointments, and route planning
• Operate and maintain office phone systems
• Prepare and process thousands of company mailers each week, including:
• Operating stamping machines, printers, and sealing machines
• Manually stuffing envelopes and assembling mail pieces
• Organizing and executing the weekly mailing workflow to meet deadlines
• Handle other light administrative tasks as needed to support the team
Qualifications & Skills
• Previous experience with scheduling software and office phone systems (preferred but not required – we can train the right person)
• Strong organizational skills and attention to detail
• Ability to think quickly, solve problems on the fly, and make smart decisions
• Friendly, outgoing personality with great communication skills – we value team members who are positive and easy to work with
• Comfortable with hands-on, repetitive tasks like envelope stuffing and machine operation
• Reliable, punctual, and able to work independently
• Physically able to handle lifting/handling mail materials (up to moderate weight)
What We Offer
• Competitive pay (based on experience –)
• Health insurance-full time
• Paid vacation time- full time
• Retirement options available- full time
• A supportive, low-drama work environment with a small, dedicated team
• Consistent Monday-Friday schedule 
If you’re smart, quick-witted, and ready to bring energy and efficiency to a busy office, we’d love to hear from you!
How to Apply
Please send your resume and a brief note about why you’re interested to [your email address] with the subject line “Office Scheduler Application – [Your Name]”. Tell us a little about your experience with scheduling or customer service—we look forward to meeting you!
We are an equal opportunity employer.