Accounts Payable Clerk

Job Overview
We are seeking a detail-oriented and organized Accounts Payable Clerk to join our finance team. The ideal candidate will be responsible for managing the company’s accounts payable processes, ensuring timely and accurate payments to vendors, and maintaining financial records in compliance with established policies and procedures. This role requires a strong understanding of financial concepts and accounting principles.

Overview of Duties

• Process vendor invoices and ensure accuracy before payment approval
• Maintain accounts payable records, including filing and documentation
• Perform account reconciliations to ensure all transactions are accounted for
• Assist in month-end closing activities related to accounts payable
• Collaborate with other departments to resolve discrepancies or inquiries related to invoices
• Prepare journal entries and assist with general ledger accounting tasks
• Support payroll management by ensuring proper coding of employee expenses
• Utilize accounting software such as Business Central for data entry and reporting
• Ensure compliance with GAAP and SOX regulations in all financial transactions

Day to Day responsibilities

Invoicing

• Check box outside office for packing slips
• Check emails for invoices and check outside mail
• Date stamp all incoming paperwork
• Match invoices to Packing list, file the unmatched paperwork
• Enter matched invoices and file
• Work to fix problems with invoice price, qty, etc. by communicating with the correct person / department to fix before entering.

Check Run

• Run Payment Journal filling in correct boxes to pay invoices
• Print Aging
• Pick and pull invoices to be paid
• Run checks give to Rick Mosback for approval
• Post checks, then attach check stub to check, then file
• Fold and stuff envelopes and apply postage
• Checks must be mailed on Thursday or Friday
• File paperwork in cabinet

Files

• Check files weekly to make sure everything is matched and entered

Credit Cards

• First thing every morning, retrieve the deposit information for the CC and match it with the transactions in Ebiz.
• Enter any transactions into Business Central from the website (Woocommerce)
• Get with sales team if the order is not yet in
• Apply to sales order through Prepayment Process
• After you have completed this task you have to go back in to each customer to release order so it can be shipped.

Payroll Summary

• Receive Payroll Summary Reports
• Enter spreadsheet in accounting file/payroll reports for totals to enter in BC
• Enter in 2nd spreadsheet (date w/e excel entry) to transfer into BC to balance bank totals
• File all paperwork when finished

Online Bill Payments

• Login and schedule payments in a timely manner
• Enter into BC in the appropriate month
• Ensure payment is list in BC

Provide Backup for Accounts Receivables as necessary.

Preferred Skills

• Proficiency in accounting software (e.g. Microsoft Business Central)
• Strong understanding of financial concepts including debits & credits, double entry bookkeeping, and account reconciliation
• Excellent analytical skills for financial analysis and reporting
• Strong attention to detail with effective data entry capabilities (10 key typing)
• Ability to manage multiple tasks efficiently while meeting deadlines
• Knowledge of tax regulations and benefits administration is advantageous
• Previous experience in public accounting or corporate accounting preferred

Job Types: Full-time, Part-time

Pay: $22.00 - $26.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $22 - $26