What are the responsibilities and job description for the Office Administrator position at The DOW Company, Inc.?
The Dow Company, Inc. is seeking a highly organized and dependable Construction Office Administrator to support major infrastructure projects in the Downtown Boston area. This is a full-time, in-person role supporting our field leadership and project teams on fast-paced, high-profile jobs.
This position serves as a right-hand support role to Superintendents and Project Management, helping keep critical projects running smoothly through strong administrative coordination, documentation control, and field-to-office communication.
This role is based in Boston and is not remote.
KEY RESPONSIBILITIES- Track and maintain daily manhours for payroll and reporting
- Code and process delivery slips, invoices, and job cost documentation
- Track job quantities and assist with quantity reporting
- Serve as badging and access coordinator, including background checks and site credentials
- Assist Project Managers and Superintendents with day-to-day administrative tasks
- Support material procurement, trucking coordination, and delivery tracking
- Act as a liaison between the jobsite and main office, ensuring timely communication and documentation flow
- Support accounts payable and accounts receivable tracking at the project level
- Maintain compliance documentation required for secure and regulated job sites
- Prior experience in construction administration or project support preferred
- Strong organizational skills with the ability to manage multiple priorities
- Comfortable working in a fast-paced field environment
- Proficient with Microsoft Office (Excel, Word, Outlook); experience with construction software a plus
- Strong communication skills and attention to detail
- Ability to work closely with field supervision and project management teams
- Location: Downtown Boston (Field Office)
- Schedule: Full-time, in-person
- Compensation: Competitive salary
- Benefits: Full benefits package including Medical, Dental, Vision, 401(k), and PTO
This is a great opportunity for someone who enjoys being embedded in the action, supporting complex construction operations, and playing a key role in the success of major infrastructure projects.
Apply here: https://bit.ly/4drSDdp
or message us directly to learn more.