What are the responsibilities and job description for the Accounts Payable Supervisor position at THE DONALDSON GROUP?
Donaldson, a leader in multifamily property management, is seeking an experienced and detail-oriented Accounts Payable Supervisor to join our Accounting team in Rockville, MD.
Reporting directly to the Controller, this role will oversee key accounts payable functions, support the Financial Management and Accounting Department, and help ensure accurate and timely financial operations. The ideal candidate is an organized, proactive professional who can manage multiple priorities, lead workflows effectively, and maintain a high level of accuracy and confidentiality in a fast-paced environment.
Responsibilities:
Monitor and manage the Yardi Procure to Pay (P2P) dashboard to ensure timely and accurate processing of invoices and transactions
Maintain and manage P2P workflows for processors, reviewers, and approvers
Oversee Accounts Payable Specialists and Virtual Assistants responsible for invoice processing and ensure established procedures and deadlines are met
Review and post utility invoices processed by third-party service providers, ensuring proper coding and accuracy
Lead the weekly check run process, ensuring payments are accurate, timely, and properly authorized
Record and post accounts payable transactions required for the month-end close process
Maintain an accurate and up-to-date listing of outstanding SODA checks and follow up as needed
Prepare and process IRS Form 1099s and ensure timely electronic filing
Reconcile vendor statements, maintain accurate vendor accounts, and research and resolve invoice discrepancies
Respond promptly and professionally to inquiries from vendors, internal team members, and clients
Collaborate with Accounting team members to ensure accurate and timely completion of assigned responsibilities
Maintain compliance with company policies and procedures and safeguard confidential financial information
Perform additional accounting and accounts payable-related duties as assigned
Requirements:
High school diploma or equivalent required; degree in Accounting, Finance, or a related field preferred
5 years of accounts payable or accounting experience preferred
Previous supervisory or team-lead experience preferred
Experience with Yardi Voyager/Procure to Pay (P2P) or a similar ERP system required
Strong knowledge of accounts payable processes and basic accounting principles
Proficiency in Microsoft Office, particularly Excel
Excellent attention to detail, accuracy, and organizational skills
Strong analytical, problem-solving, and time-management skills
Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment
Strong communication and interpersonal skills
Ability to work independently as well as collaboratively
Demonstrated ability to oversee workflows, delegate responsibilities, and ensure timely completion of team assignments
Ability to maintain confidentiality and exercise sound judgment when handling financial information
Why Donaldson?
At Donaldson, our mission is to provide Peace of Mind in every interaction by being faithful to our values and creating successful partnerships.
Our values of INTEGRITY • EXCELLENCE • COMMITMENT • ADAPTABILITY • INNOVATION • OWNERSHIP • COMPASSION • UNITY guide everything we do.
We believe our most valuable asset is our people. When you join Donaldson, you become part of a team dedicated to making a meaningful difference for each other, our residents, our clients, and the communities we serve.
Benefits Include:
Medical, Dental & Vision Insurance
Short-Term & Long-Term Disability
Life Insurance & AD&D
Supplemental Insurance Options
20% Employee Housing Discount
Pet Discount Plans
401(k) Retirement Plan
Paid Time Off (PTO)
Membership in Access Perks
Paid Volunteer Days & Community Service Programs
Donaldson was recognized by GoodSeeker as a Top 20 Values-Driven Employer in the Greater Washington Region. We are committed to providing an exceptional customer experience through a total team commitment to our Vision, Mission, and Values.
Ready to take the next step in your accounting career? Apply today and grow with a company where people come first.
Donaldson is an Equal Opportunity Employer.