Administrative Assistant

We are seeking a detail-oriented and organized Sales Data Entry & Administrative Assistant to join a growing manufacturing team. This position will support sales operations by maintaining accurate customer and order information, assisting with reporting, and providing day-to-day administrative support.

The ideal candidate is comfortable working with data, has strong Microsoft Excel skills, and enjoys keeping information organized and accurate.

Key Responsibilities

Sales & Data Entry Support

• Enter and maintain sales orders, invoices, customer records, product information, and other sales data in internal systems, Excel, and CRM platforms.
• Review sales figures, purchase orders, and receipts for accuracy and resolve discrepancies.
• Update customer profiles, contact information, pricing, inventory, and sales status information.
• Identify and correct duplicate, missing, or inaccurate data.
• Work closely with sales representatives and account managers to clarify order details and maintain accurate records.
• Assist with tracking sales activity and preparing basic sales reports.

Administrative Support

• Answer incoming phone calls and direct inquiries to the appropriate team members.
• Assist customers and vendors with general account or sales-related questions.
• Prepare weekly and monthly reports, spreadsheets, and presentations using Microsoft Excel and PowerPoint.
• Coordinate internal meetings and assist with general office and administrative tasks.
• Maintain office supplies and support day-to-day office operations.
• Handle sensitive customer and financial information with professionalism and confidentiality.
• Perform additional duties as assigned.

Qualifications

• High school diploma or equivalent required; associate degree or higher preferred.
• 1 year of experience in data entry, sales support, administrative support, customer service, or a similar role.
• Strong working knowledge of Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint.
• Comfortable using spreadsheets, including basic formulas, sorting, filtering, and tracking information.
• Experience with an ERP, CRM, or order-processing system is preferred.
• Experience with systems such as SAP, Salesforce, Zoho, or similar platforms is a plus.
• Strong typing skills, ideally 40–60 WPM, with a high level of accuracy.
• Excellent attention to detail and organizational skills.
• Strong time-management skills with the ability to manage multiple priorities.
• Clear and professional written and verbal communication skills.

What We’re Looking For

We’re looking for someone who is organized, dependable, detail-oriented, and comfortable working with both people and data. If you have experience supporting a sales or administrative team and enjoy keeping information accurate and processes running smoothly, we’d love to hear from you.