Operations Administrative Assistant

Company: Davey Resource Group, Inc.

Locations: Richfield, OH

Additional Locations: Richfield, Ohio Office

Work Site: On Site

Req ID: 216421

Position Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Richfield, OH. The ideal candidate will be the backbone of our field operations, providing essential support to the Fiber Construction Operations Manager and ensuring the smooth and efficient functioning of the office. This role is critical for supporting our field teams through meticulous reporting, tracking, client engagement, and administrative excellence.

Job Duties

What You’ll Do:

• Manage Financial Operations: Prepare client invoices, track billing against contracts/SOWs, proactively request funding increases, and verify/track subcontractor invoices to ensure alignment with revenue records.
• Oversee Timekeeping & Payroll: Administer and verify employee timekeeping in Kronos, monitor daily clock-ins/outs for compliance, report overtime exceptions, and ensure timely timesheet submissions.
• Support Operational Reporting: Track weekly lodging expenses, report costs exceeding policy, maintain an updated lodging tracker, and prepare/distribute daily production reports to management.
• Provide Administrative Support: Maintain confidential employee records (training, corrective actions, policy acknowledgments), coordinate and schedule meetings, attend to take minutes, and distribute notes.
• Maintain Confidentiality: Handle all sensitive employee and financial information in accordance with company policies.
• Report to Supervisor: Timely and accurately report and respond to the supervisor on all relevant matters.
• Follow Procedures: Adhere to all company policies, procedures, and work rules.
  
  

Qualifications

What We’re Seeking:

• Minimum of 3 years of experience in an administrative or office support role.
• High school diploma or GED.
• High proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with SAP or a similar ERP system.
• Exceptional organizational, time-management, and detail-oriented skills.
• Strong written and verbal communication abilities.
• Proven ability to handle confidential information with discretion.
• Preferred:
• Bachelor's degree in Business Administration or a related field.
• Previous experience in the construction or telecommunications industry.
• Experience working within a corporate environment.
  

Compensation Data

Pay Range: $20 to $24 per hour (Depending on experience), 40-45hrs/week

Full Time, Overtime Opportunities, Cell Phone Stipend

Additional Information

What We Offer: *

• Paid time off and paid holidays
• Base salary commission
• Opportunities for advancement
• All job specific equipment and safety gear provided
• 401(k) retirement savings plan with a company match
• Employee-owned company & discounted stock purchase options
• Group Health Plan
• Employee referral bonus program
• Locations throughout US in major cities and desirable areas
• Career Development Program supported by Industry Expert Safety Specialists & Skills Trainers
• Scholarship Program for Children of Employees
• Charitable matching gift program
• all listed benefits available to eligible employees
  
  

The Davey Tree Expert Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected class, including race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national or ethnic origin, marital or familial status, disability, status as a protected veteran, status as an Aboriginal or Indigenous person, or other classification protected by law.

Utility Asset Management is a division of Davey Resource Group, Inc. (DRG), a Davey company. Davey has been employee-owned since 1979. Our engineering, field services, inspection, and construction teams help keep the world connected, supporting the infrastructure of our electric utility and communications partners. The Davey Tree Expert Company provides research-driven tree services, grounds maintenance and environmental and utility infrastructure consulting for residential, utility, commercial and environmental partners in the U.S. and Canada. We care about our clients, each other and the world around us. We offer the resources, size and stability of a big company while maintaining the culture, entrepreneurial spirit and feel of a small one. We invest in our people, offering industry-leading training, technology, and benefits that lead to a rewarding and safe work experience at all levels. Wherever you want to grow your career, there’s a place for you at Davey. To learn more, visit Davey.com.

Accommodations: If requested by employee or otherwise as required by law, reasonable accommodations will be made to enable employees with disabilities to perform essential job functions.

If you need assistance at any time, please contact us at 1-877-411-7601 or at Recruiting@davey.com.

Employment Type: Permanent

Job Type: Full Time

Travel Expectations: None