Secretary V-Athletics (High School)

Title:                                 Secretary V-Athletics

Classification:                    Classified/ESP

Reports To:                        Athletic Director

Work Year:                         218 Days

District Focus

North Wasco County School District is pleased to announce that we are seeking qualified applicants for the position of a Secretary V-Athletics at the high school.  

We are very proud of our District and the teachers, administrators, and support staff that provides the best education possible for the children of our community.  Thank you for seeking this opportunity to be part of our team.  

District Mission: “Educating each student to the highest standards while motivating them to reach their fullest potential and graduating them to be college, career and life ready.”

NWASCO Online: www.nwasco.k12.or.us

Application Process:  All application materials must be submitted electronically, as part of your TalentEd/Recruit & Hire application. Include the following supplemental documents: 

-Complete District Application
-Letter of interest
-Current Resume
-Three (3) recent letters of reference

SALARY:
$20.53-$23.80 (non-PERS)

$21.84-$25.32 (PERS)

Job Purpose Statement/s:

Performs administrative functions as well as financial and office management functions.

Qualifications

Education: High school diploma or general education degree (GED) and five years of progressively more responsible clerical  experience, including interactions with students and the public in stressful situations; or any satisfactory combination of  experience and training, as determined by the hiring authority preferred. College Degree (Associate or Bachelor’s Degree preferred). 

To perform this job successfully, an individual must be able to perform each essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

· Knowledge of English, spelling, composition, grammar and punctuation 

· Knowledge of current office practices, procedures, and office management 

· Knowledge of standard office equipment and machines 

· Knowledge of record keeping and reporting procedures 

· Knowledge of bookkeeping basics                                                           

· Ability to respond to the public in a courteous, efficient manner  

· Ability to work collaboratively with co-workers. 

· Demonstrate proficiency in specific computer software programs, including speed and accuracy in the use of office equipment may be required prior to employment.

Licenses, Certifications, Bonding, and/or Testing Required: 

· Criminal Justice Fingerprint Clearance and employer drug and/or alcohol testing 

· Valid Driver’s License  

· Ability to obtain and possess a valid first aid card within three months of employment.

Essential Duties and Responsibilities

• Organizes and manages the athletic department and all records
• Upholds Board of Education Policies
• Promotes a favorable image of the school district.
• Refers inquiries requiring policy interpretation to administrative staff.
• Answers the telephone. Directs calls based on the nature of the inquiry.
• Respects personal privacy. Maintains the confidentiality of privileged information.
• Updates athletic handbooks when directed.
• Prepares information and reports for the Oregon School Athletic Association
• Maintains an inventory of ticket stock.
• Helps coordinate athletic program activities (e.g., student/parent orientation sessions, recognition activities, staff in-service programs, etc.).

1. Collaboration with Coaching staff: 

- Schedule and send out End of season Coach evaluations. 

- Set-up interview committees for hiring of coaches 

- Verify and Maintain coaches’ required certifications 

- Schedule Coaching clinics 

- Maintain and Process Coaches Key Requests. 

- Process Premise use agreements.  

- Make lodging and travel arrangements for coaches, teams, and AD. 

- Process meal money requests. 

- Process equipment requests, quotes, ordering and delivery. 

- Confirm game schedules with coaches, other schools, officials, transportation. 

- Coordinate end of season banquets and awards for students. 

- Maintain record of Varsity awards.  

- Coordinate senior night  

-Accounts payable—Venders and Team Entry Fees

2. Communication

–Set -up and manage Parent and team communication platform: 

- Supports the preparation of game programs, brochures, public service announcements, etc.

3. Athletic Participation, Eligibility & Registration 

- Organize, review, record and maintain all required athlete participation forms

- Maintain and Update student and staff Rosters, Sports Physicals and registration dates and requirements. 

- Run and Send weekly grade report of each athlete to Coaches and Admin staff in the current sport season. 

- Process and record Grade check forms. 

- Maintain knowledge of OSAA and SD21 requirements for student eligibility.  

4. Budget 

- Track yearly expenditures.  

- Communicate budget with Athletic Director.  

- Budget transfers as directed by Athletic Director.

- Prepares game reports. Ensures that receipt and expense records are suitable for audits. Prepares and makes bank deposits.

 5. Premise use agreements PUAs 

- Confirm no conflict with SD21 facilities calendar.

- Work closely with facilities/operation department for facilities needs. 

6. Schedules 

- Ensure Master Schedules are updated in various places when needed. 

- Maintain schedule on district website. 

- Add Home games to the district calendar.

 Language Skills

• Knowledge of English and designated foreign language. In both written and verbal form; use correct punctuation, grammar and spelling.
• Ability to read and comprehend instructions given orally and/or in writing. 
• Ability to write simple correspondence. 
• Ability to effectively present information in one-on-one and small group situations to students, volunteers, coworkers or other employees.

Mathematical Skills:

•  Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Reasoning Ability:

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Reading Ability:

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. 

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

While performing the duties of this job, the employee may be regularly exposed to wet and/or humid conditions.  The employee is occasionally exposed to outside weather conditions.  The noise level in the work environment is usually moderate.

Any offer of employment made by North Wasco County School District is contingent upon satisfactory results of: 

1.Drug screening tests for any illegal drug or substance classified in Schedules I through V under the FederalControlled Substances Act, 21 U.S.C. 811 to 812. This includes, but is not limited to, marijuana, mind-altering substances or narcotic drugs such as hallucinogens, amphetamines, barbiturates, or any other illegal drug or controlled substance, except those federally recognized as legally prescribed by a physician and used as directed.
2.Criminal history verification- a background check for any convictions directly related to the duties and responsibilities of the position. Unless otherwise required by law, only job-related convictions will be considered and will not automatically disqualify the applicant from employment.

Bilingual/Bi-Cultural applicants are highly desirable, and encouraged to apply.

North Wasco County School District prohibits discrimination and harassment on any basis protected by law, including but not limited to, an individual’s perceived or actual race, color, religion, sex, sexual orientation, national or ethnic origin, marital status, age, mental or physical disability, pregnancy, familial status, economic status, veteran’s status, or because of the perceived or actual race, color, religion, sex, sexual orientation, national or ethnic origin, marital status, age, mental or physical disability pregnancy, familial status, economic status, or veterans’ status of any other persons with whom the individual associates. 

Salary : $21 - $24