What are the responsibilities and job description for the School Secretary position at The Craig School?
About the School Secretary Position
The Craig School is seeking a dependable, organized School Secretary to provide front-office and administrative support at our Irvine campus that serves students and their families from 3rd to 8th grade. This position serves as a primary point of contact for families, visitors, vendors, and staff and helps keep daily school operations organized, responsive, and running smoothly.
Key Responsibilities
· Maintain reliable front-desk coverage; greet visitors, manage building entry, and answer and route phone calls.
· Support parent and staff communications by phone, email, text, and school communication platforms.
· Assist with school calendars, events, registration, meeting logistics, and online signups.
· Order office and facility supplies, process approved purchases and reimbursements, organize invoices, and assist with monthly reconciliation of school card purchases.
· Coordinate routine vendor service calls and help manage day-to-day office and lunch-program logistics.
· Maintain student forms, rosters, and records and communicate absences, tardies, and early dismissals to staff.
· Provide other clerical and administrative support to the Director of Administration as needed.
Qualifications
· High school diploma or equivalent.
· Strong communication, organization, and attention to detail.
· Proficiency with Microsoft Office and Google Workspace.
· Ability to manage multiple priorities calmly and maintain confidentiality.
· Prior office, front-desk, school, healthcare, or child-serving experience preferred.
· Bilingual ability is a plus.
Work Environment
This is an on-site school-office position in Irvine, California. The role requires regular interaction with students, families, staff, and visitors and includes routine movement around the school office and campus. Employment is subject to required tuberculosis clearance and a Department of Justice Live Scan background check.
About The Craig School
The Craig School is a private school in Irvine, California, committed to providing a supportive, structured educational environment for its students.
Pay: $24.00 - $25.00 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $24 - $25