Administrative Support Officer I

Description

Under direction, to perform and coordinate fiscal, office management, personnel and administrative functions in a County department or organizational sub-unit; to supervise a group of clerical and/or technical staff performing support activities.

NOTE: Candidates who meet the employment standards will be invited to take an online written examination tentatively scheduled for November 24 - December 1st, 2025.

Typical Tasks

• Performs or supervises the centralized administrative and business management operation of a County department including personnel, accounting, budgeting, office management, and procedures analysis activities;
  
• Develops and implements departmental clerical and fiscal procedures and policies;
  
• Supervises the maintenance of budget, inventory, purchasing and personnel records;
  
• Analyzes office methods, procedures and forms;
  
• Recommends methods for improvement of procedures and coordination of departmental functions;
  
• Supervises, directs or provides administrative control over clerical and technical staff assigned to the central administrative services operation;
  
• Conducts studies and prepares reports on departmental operations including procedures, systems, space requirements, organizational structure, expenditure of funds and types and effectiveness of equipment;
  
• Interviews applicants for clerical and/or technical positions and recommends on hiring or refers applicants to operating supervisors for selection;
  
• Prepares or assists in the preparation and maintenance of departmental operating or procedures manuals;
  
• Assists the administrator by handling correspondence within assigned areas of responsibility;
  
• Provides liaison between department and other departments on all administrative and personnel matters;
  
• Assists in the preparation of applications for outside financing;
  
• Develops and maintains reporting and monitoring procedures;
  
• Monitors expenditures of funds to insure compliance with legal restrictions and conditions set by funding agency or control of expenditures within authorized budget allotments;
  
• Analyzes annual departmental requests;
  
• Plans filing and record keeping procedures;
  
• Represents the department on various training, safety and other committees;
  
• Conducts special projects related to development of departmental administrative services;
  
• May prepare, negotiate and administer contracts, prepare and maintain monitoring and reporting systems, prepare grant applications, and confer with state and federal regulatory agencies;
  
• May be assigned as a Disaster Service Worker;
  
• Performs other related work as required.

Employment Standards

Sufficient education, training, and experience to demonstrate the attainment of the knowledge and abilities below.

Training and Experience Note: The required knowledge and abilities are attained through training and experience equivalent to possession of a Bachelor's degree. Relevant experience can substitute for education on a year-for-year basis. Relevant experience includes experience performing analytical, administrative, lead, supervisory, or management duties, which include interpreting rules and regulations, gathering data and formulating recommendations, and report writing.

Possession of a valid California Driver's License prior to appointment and the ability to qualify for and maintain a County Driver's Authorization.

Knowledge of:

• Office management principles, methods, and procedures;
  
• Administrative survey techniques;
  
• Basic statistical and research methods;
  
• Principles, problems and methods of public and business administration, including organization and personnel, fiscal management and budgetary control;
  
• Office procedures and maintenance of records;
  
• Basic accounting principles and payroll procedures;
  
• Principles and practices of management relating to training, evaluation and supervision of subordinates.
  
• Common office software applications such as email, word processing, spreadsheets and internet browsers;
  
• Some positions may require knowledge of grant application and contract preparation, negotiation and administration including the development of procedures to assure compliance and conformity with terms of the contract.

• Understand, apply and implement administrative policies, practices and procedures;
  
• Represent management in dealing on a variety of administrative policies, practices and procedures;
  
• Represent management in dealing on a variety of administrative matters with other departments, employees, or outside public and private agencies;
  
• Train, evaluate and supervise the work of subordinates;
  
• Plan, coordinate and initiate action necessary to implement decisions and/or recommendations;
  
• Work independently in identifying the need for and developing proposed changes to operating practices, programs, and policies;
  
• Speak and write effectively;
  
• Establish and maintain cooperative working relationships with a variety and level of departmental staff.