Secretary

Job Overview

We are seeking a dynamic and highly organized Secretary to join our team! This vital role involves providing comprehensive administrative support to ensure smooth office operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess strong technical skills to manage a variety of clerical and office management tasks. If you thrive in a fast-paced environment and enjoy supporting teams with professionalism and enthusiasm, this opportunity is perfect for you!

Duties

• Manage multi-line phone systems, answer inquiries with excellent phone etiquette, and direct calls efficiently.
• Handle front desk responsibilities, greet visitors, and maintain a welcoming environment.
• Perform data entry tasks accurately using productivity software such as Microsoft Office and Google Workspace.
• Organize and maintain filing systems, both physical and electronic, ensuring easy retrieval of documents.
• Assist with calendar management, scheduling appointments, meetings, and reminders for staff or executives.
• Support office management activities including bookkeeping, invoicing with QuickBooks, and basic bookkeeping tasks.
• Provide customer support by responding to inquiries via phone or email, ensuring high levels of customer satisfaction.
• Proofread documents for accuracy and clarity while maintaining professional communication standards.
• Coordinate office supplies procurement and manage inventory to ensure smooth daily operations.
• Support medical or dental reception duties as needed, including patient check-in and appointment scheduling.
• Assist personal or executive assistants with various administrative tasks to enhance productivity.

Experience

• Proven office experience with a strong background in clerical duties, data entry, and administrative support.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
• Experience managing multi-line phone systems and providing excellent phone etiquette.
• Familiarity with QuickBooks or similar bookkeeping software is highly desirable.
• Bilingual abilities are a plus to effectively communicate with diverse clients or team members.
• Prior experience as a front desk receptionist or medical/dental receptionist is advantageous.
• Strong organizational skills with the ability to prioritize tasks efficiently in a busy environment.
• Excellent typing speed combined with attention to detail for proofreading and document accuracy.
• Knowledge of office management practices including filing systems, calendar management, and time management techniques.

Join us in delivering outstanding administrative support that keeps our office running smoothly! We value energetic professionals who are committed to excellence in every task they undertake—your organizational skills will be key to our success!

Work Location: In person