What are the responsibilities and job description for the Assistant Events Coordinator position at The Corvallis Club?
Assistant to Senior Events Coordinator
We are seeking a motivated, organized, and personable individual to assist our Senior Events Coordinator with corporate, private, and special events at the Corvallis Club.
This is a part-time position, with the potential to grow into a full-time role by combining event coordination responsibilities with Banquet Captain shifts. As a Banquet Captain, you will help lead and serve during events, with additional hourly earnings from gratuities and service charges.
For someone interested in pursuing event management as a career, this position offers an opportunity to learn the business from the ground up. Following approximately 6 months to 1 year of training and experience, there may be an opportunity to advance into an Event Coordinator/Management position, depending on performance, experience, and interest.
Schedule & Compensation
- Part-time position with primarily evening and weekend hours
- Some daytime corporate and private events
- Some weekday office hours for client communication, event planning, and administrative work
- Opportunity to work additional hours as a Banquet Captain
- Additional hourly earnings from gratuities and service charges when working banquet events
- Starting pay will be based on previous event planning, hospitality, or related experience
Corporate & Private Event Responsibilities
- Communicate with clients by email, telephone, and in person to plan and coordinate their events
- Schedule client meetings with the Executive Chef to discuss and finalize menus
- Assist clients with event setup, room layouts, linen selections, and special requests
- Update Banquet Event Orders (BEOs) with current event details and distribute them to the appropriate parties
- Follow up with clients approximately 30 days, 10 days, and 3 days prior to their event
- Assist with scheduling servers and bartenders for events
- Coordinate with the kitchen, banquet staff, and other departments to ensure event details are communicated clearly
- On the day of the event, oversee the details and help ensure the client's plans are executed smoothly and professionally
- Assist with post-event follow-up and any necessary updates
Marketing & Social Media
Some photography and social media experience is preferred. The position may assist with capturing event photos and uploading approved content to our marketing channels, including Instagram, Facebook, and X (formerly Twitter).
The Ideal Candidate
We are looking for someone who is:
- Organized and detail-oriented
- Friendly, professional, and comfortable communicating with clients
- Able to multitask and stay calm in a fast-paced event environment
- Comfortable working evenings and weekends
- Interested in hospitality, event planning, and creating memorable experiences for clients
- Willing to learn all aspects of event coordination and banquet operations
- Able to work both independently and as part of a team
This position is a great opportunity for someone who wants to learn event planning, gain hands-on experience, and potentially grow into an Event Coordinator/Management role with the Corvallis Club.
Job Types: Full-time, Part-time
Pay: $18.00 - $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Experience:
- Marketing or Design: 1 year (Preferred)
- Event Coordinating: 1 year (Required)
Work Location: In person
Salary : $18 - $23