Assistant Director of School Age Programs

Description
The Assistant Director of School Age Programs supports the Senior Director of School Age Programs in overseeing the day-to-day operations, quality, and compliance of all school age enrichment sites. This role ensures that programs meet or exceed standards set forth by the Department of Early Education and Care (EEC) and the Massachusetts Department of Elementary and Secondary Education (DESE) 21st Century Community Learning Centers (CCLC) grant. The Assistant Director provides hands-on coaching, training, and operational support to Site Coordinators and program staff to promote high-quality programming, staff development, and family engagement.

Leadership & Management

• Support the Senior Director in developing and maintaining systems to track and execute 21st Century grant and EEC licensing requirements across all program sites.
• Supervise, coach, and evaluate 8 Enrichment Team Site Coordinators, providing guidance in curriculum, classroom management, and staff supervision.
• Collaborate with the Manager of Employee Services to recruit, interview, hire, and onboard site-based staff (Group Leaders, Assistant Group Leaders, Interns, etc.).
• Develop and implement performance support and coverage plans in collaboration with the Senior Director to ensure staff accountability and site continuity.
• Oversee enrollment, space allocation, and program calendar logistics to support smooth daily operations and efficient contract utilization.
• Assist with training and professional development initiatives to strengthen program quality and staff performance.
• Lead and coordinate summer program planning, ensuring staffing, curriculum, and logistics are aligned across sites.
• Provide or arrange coverage for programs as needed to maintain compliance and ensure smooth daily operations.

Coaching, Curriculum & Professional Development

• Co-facilitate weekly meetings with Site Coordinators and monthly all-staff meetings in partnership with the Senior Director.
• Support Site Coordinators in implementing and refining lesson-planning systems for school year and summer curriculum, ensuring equitable access to materials and activities.
• Oversee and lead the summer planning process for all school age enrichment sites, including program design, schedule development, and preparation of materials.
• Coach staff on curriculum delivery, classroom engagement, and the integration of enrichment areas such as STEM, arts, and physical activity.
• Support continuous professional learning by identifying training needs and assisting with the coordination of workshops and learning sessions.

Quality Assurance

• Stay current on DESE 21st Century grant requirements, EEC regulations, and emerging best practices for out-of-school-time programming.
• Conduct regular formal and informal program site visits and observations to assess program quality and compliance.
• Provide actionable feedback and follow-up support to Site Coordinators to promote continuous improvement.
• Collaborate with community organizations, agencies, and stakeholders to enhance enrichment offerings and expand resources available to programs.

Family Engagement & Support

• Partner with Site Coordinators to address family concerns in a timely and professional manner, working toward positive and collaborative resolutions.
• Support the development and implementation of outreach efforts that build strong, trusting relationships with families.
• Participate in family events and communication initiatives that strengthen family involvement in program activities.

Qualifications

• Bachelor's degree or 3–5 years of relevant experience in education, youth development, or community programming.
• Experience working with school-aged children in an out-of-school-time or enrichment setting.
• Demonstrated experience supervising or supporting other adults in an educational or community-based environment.
• Strong organizational and time-management skills with the ability to balance multiple priorities.
• Effective verbal and written communication skills.
• Knowledge of or interest in enrichment areas such as sports, arts, music, or STEM is a plus.
• Proficiency with Microsoft Office, Google Workspace, and digital collaboration tools.
• Eagerness to learn, take initiative, and contribute to a collaborative team environment.

Requirements

• Must meet all Department of Early Education and Care (EEC) qualifications for the position.
• Successful completion of CORI, SORI, and fingerprint background checks prior to employment.
• Physical examination within one year prior to employment.
• Proof of immunizations against Measles, Mumps, and Rubella (MMR).
• Current Infant/Child CPR and First Aid certification (or ability to obtain within 90 days of hire).

The Community Group participates in the E-Verify program to determine the immigration and work-eligibility status of prospective employees. Please refer to the
The Community Group is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.