Administrative Assistant (Full-time)

Administrative Assistant (full-time)

The College of Westchester, an Associate degree- and Baccalaureate degree-granting college in White Plains, is seeking a highly capable and proactive Administrative Assistant to support the Office of the President, including the President, Chief of Staff, and executive operations, in a fast-paced, high-trust environment.

This position helps ensure the smooth daily operation of the office while supporting a wide range of institutional priorities across the College.

This role sits at the center of institutional activity and requires an individual who can anticipate needs, solve problems, and keep work moving forward. The ideal candidate is resourceful, detail-oriented, and tech-savvy, with the ability to balance day-to-day administrative responsibilities with project-based work. Success in this role requires flexibility, sound judgment, and a strong sense of ownership.

The strongest candidates will be comfortable navigating shifting priorities, working both independently and collaboratively, and taking initiative without waiting to be directed at every step.

Key Responsibilities

Provide high-level administrative, operational, and project support to the Office of the President, including:

• Manage the President’s calendar, communications, and daily meeting preparation
• Screen calls, handle correspondence, and monitor email inboxes
• Coordinate meetings and institutional events
• Draft and prepare memos, letters, and reports
• Track projects and ensure timely follow-through across departments

Support cross-functional HR and administrative needs, including:

• Maintain personnel files and organizational charts
• Coordinate college-wide office supply ordering
• Oversee mail distribution and postage operations
• Reconcile expenses and credit card statements

What We’re Looking For

• A self-starter who takes initiative and follows through
• Strong ability to manage multiple priorities in a fast-paced environment
• Someone equally comfortable working independently and as part of a team
• A problem solver who brings solutions, not just questions
• Professional, dependable, adaptable, and willing to pitch in wherever needed
• High level of judgment, discretion, and confidentiality
• Strong ability to identify opportunities to improve workflows using technology, automation, and emerging tools (including AI)

Qualifications

• Bachelor’s degree required
• 3–5 years of administrative or executive support experience preferred
• Strong proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
• Experience supporting multiple stakeholders or senior leadership is a plus
• Comfort learning and leveraging new technologies and tools

Compensation & Details

• Location: White Plains, NY (10606)
• Schedule: Full-time, on-site
• Status: Non-exempt
• Compensation: $27–33 per hour, commensurate with experience, independence, and demonstrated ability to operate in a fast-paced executive environment

Candidates with prior experience supporting senior leadership and improving workflows through technology or process improvement may be considered at the higher end of the range.

Benefits Offered for Full-time employees include a 401(k)-retirement plan, 401(k) matching, Medical, Dental & Vision insurance, Life Insurance, Flexible Spending Account, Employee assistance program, Employee Tuition Waiver, Paid time off (Holiday/Vacation/Sick), and Referral Program.

Why Join CW?

The College of Westchester is a student-centered, career-focused institution committed to transforming lives. Our culture values teamwork, accountability, and a willingness to step in and support one another.

You’ll be joining a collaborative executive office where your work will have direct impact across the College.

Apply Today

If you are someone who takes ownership of your work, thrives in a fast-paced environment, and is ready to contribute at a high level, we encourage you to apply.

To be considered, please complete our brief pre-screening form here: https://forms.cw.edu/260984194328063

Only complete applications will be considered and only those candidates selected for an interview will be contacted. No phone calls please.

Job Type: Full-time

Pay: $27.00 - $33.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Vision insurance

Application Question(s):

• What is your comfort level with learning and leveraging new technologies and tools?

Education:

• Bachelor's (Required)

Experience:

• Administrative or executive support: 3 years (Preferred)

Ability to Commute:

• White Plains, NY 10606 (Required)

Work Location: In person

Salary : $27 - $33