Accounts Payable Specialist

The approximate base compensation range is posted, but the actual offer will reflect our total compensation and benefits package. The offer will be determined by a number of factors including the selected candidate’s experience, knowledge, skills, abilities, FTE, number of months worked, as well as internal equity among our team.

Position Summary

The Accounts Payable Specialist is responsible for accounts payable and administering p-cards in accordance with college policies. Ensures accurate and timely processing of invoices, p-card reconciliation, and supports internal financial operations.

Required Qualifications

• Associate’s Degree in Accounting, Finance, or like field; OR minimum of four (4) years of professional experience in accounting or like field
• Perform independent research and analysis to resolve issues.
• Practices of reviewing financial documents for completeness, accuracy, and compliance.
• Knowledge of financial record-keeping and budget practices and techniques, including financial analysis
• Knowledge of principles and practices of accounting (GAAP) and auditing financial documentation and transactions.
• Communicate effectively in oral and written forms.
• Prior experience in accounts payable or general accounting preferred
• Experience with ERP systems (Banner preferred)
• Proficiency in Microsoft Excel and general computer applications
• Strong attention to detail and accuracy
• Ability to manage multiple tasks and meet deadlines
• Ability to utilize tact, discretion, and independent judgment within established guidelines.
  
  

Preferred Qualifications

• Bachelor's Degree in Accounting, Finance, or like field
• Experience processing invoices, reconciling p-cards and expense reimbursements
• Experience working with applicable laws, codes, and regulations.
  
  

Essential Functions

• Serve as the department’s P-Card Administrator:
• Issue and manage P-Cards in accordance with college policy.
• Reconcile P-Card transactions monthly; ensure all receipts and justifications are properly submitted.
• Train faculty and staff on appropriate P-Card usage and compliance requirements.
• Monitor spending limits and flag/report any policy violations to appropriate oversight offices.
• Review incoming invoices for accuracy, proper approval, and correct accounting coding
• Communicate with internal departments to obtain necessary approvals or missing information
• Communicate with vendors to request invoices, clarify discrepancies, and provide payment status updates
• Match invoices to purchase orders and verify receipt of goods or services
• Enter invoices into the ERP system in a timely and accurate manner
• Maintain organized electronic filing and archiving of invoice documentation
• Review vendor statements to reconcile payments and identify outstanding or missing invoices
• Investigate and resolve discrepancies related to invoices, payments, and vendor accounts
  

Physical Demands & Working Environment

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in a typical office setting and use standard office equipment, vision to read printed materials and a computer screen; hearing and speech to communicate in person or over the telephone; strength to lift and carry up to 20 pounds.