Event Coordinator

Role: Event Coordinator

Location: Hybrid, NYC 


Type: Full Time

Reports to: Executive Director, Global Events

About the Clios: 

The Clios were founded in 1959 to celebrate creative excellence in advertising around the world. As the industry expands and evolves, The Clios have developed programs across sports, music, health, entertainment, and more that are tailored to recognize the specific challenges and triumphs of those sectors. The flagship Clio Awards program continues to set a high bar across the globe for all marketers, inspiring the makers of today and tomorrow to pursue boundary-pushing ideas and bringing the community together at our world-class jury retreat and annual awards ceremony.

As a champion for the power of creativity to drive commerce and culture, The Clios are a constant source of inspiration via thought leadership programming, a vast global database of ads at AdsOfTheWorld.com, and a hub for original content at MuseByClios.com.

While our mission is to celebrate bold creativity that inspires and connects the creators of today and tomorrow, we wouldn’t be who we are without the dedicated team behind the scenes, driving this mission forward. At the Clios, we look for people who are not just passionate about our mission, but who embody it in every aspect of their work. We seek individuals who are proactive self-starters, eager to take ownership of their projects and drive them to success. Kindness and collaboration are at the core of our team culture, where every member contributes their unique perspective to solve challenges together. If you're someone who thrives on creative problem-solving, values teamwork, and is dedicated to making a difference in the world of creativity, then we invite you to join us in our journey.

About the Role:

We are seeking an Event Coordinator who plays a key supporting role in the planning and execution of Clio’s portfolio of events, including awards shows, judging sessions, and industry gatherings. Working closely with senior team members, this role assists with logistics, vendor coordination, travel arrangements, and day-to-day event operations. The coordinator helps ensure all event details are organized, accurate, and executed smoothly from pre-planning through post-event wrap-up. This position also supports communication with internal teams and external partners to deliver a seamless and positive event experience. It’s an ideal opportunity for someone early in their career who is highly organized, detail-oriented, and eager to grow in event production.

Responsibilities:

Event Coordination & Support

• Support the planning and execution of Clio events, including awards shows, judging sessions, salon dinners, and thought leadership events.
• Assist program leads and senior team members with day-to-day event coordination tasks, including venue research, vendor outreach, and logistics preparation.
• Help ensure all event elements are organized and on track before, during, and after each event.

Vendor, Venue & Budget Support

• Assist in coordinating with vendors, venues, and freelancers, including gathering quotes, tracking contracts, and managing basic communications.
• Support budget tracking by maintaining spreadsheets, processing invoices, and assisting with post-event reconciliation.

Operational Coordination

• Maintain organized event documentation, timelines, and checklists using Monday.com to support smooth, real-time execution tracking
• Help track key details across multiple events, ensuring accuracy and timely updates.
• Contribute to improving internal processes, templates, and tools over time.

Stakeholder Communication

• Provide responsive, professional communication with internal teams, vendors, and external partners.
• Support outreach efforts and help ensure all stakeholders receive timely updates and information.
• Create and maintain professional presentation materials and event collateral using Google Slides and Canva

Travel & Logistics Support

• Assist with coordinating travel arrangements for jurors and staff, including flights, hotels, and itineraries.
• Help manage on-site logistics to ensure a positive and seamless experience for attendees.

Team & Organizational Support

• Assist the team in delivering sponsor activations and on-site event needs.
• Support cross-functional collaboration with internal teams, including communications and sales.
• Contribute ideas and assist with research for new event concepts and improvements.

Preferred Qualifications

• Early Career Experience: 1–3 years of experience in events, hospitality, marketing, or a related field (internships included).
• Strong Organization & Attention to Detail: Highly organized with the ability to manage multiple tasks and deadlines in a fast-paced environment.
• Communication Skills: Clear and professional written and verbal communication skills, with a collaborative mindset.
• Tech Proficiency: Proficient working knowledge of Monday.com (project tracking, automations, dashboards), Google Sheets (formulas, budget tracking, data organization), Google Slides, Google Docs, Google Drive, and Canva (event graphics, decks, and collateral) — the full Google Suite is used daily across the team
• Willingness to Learn: Eager to grow in event production, take direction, and contribute as part of a team.
• Basic Budget & Administrative Skills: Comfortable working with spreadsheets, tracking expenses, and supporting administrative processes.
• Flexibility & Travel: Willingness to travel occasionally and support on-site event execution as needed.

What’s in it for you:

Here, your ideas aren't just heard—they're nurtured, cultivated, and brought to life. By collaborating across all levels of the organization, you'll have the opportunity to shape the future of our company while advancing your own career aspirations. By embracing the excitement of turning vision into reality you will make your own mark in a dynamic, forward-thinking workplace.

We offer competitive PTO, paid public holidays, summer Fridays and we are closed between December 25 and January 1 every year. Company-sponsored health/dental/vision plans as well as a 401K match program are available. A monthly mobile phone reimbursement plan is also part of the perks. 

No Discretionary Bonus, Potential New Business Commission 

• Total compensation package range: $65-$68K. Final compensation will be determined based on the candidate’s skills, experience, and job level.