PT- Skilled Clerical - Water Treatment Plant

*Open to SEIU hourly members and the public*

SEIU Hourly members must apply within the first 14 days of this posting to be considered as an in-house candidate.  Any applications received after the first 14 days will be considered with applications from the public. 

Applications will be screened.  Those qualified will be invited to participate in a performance test and an oral interview.  Applicants must successfully pass each of the selection processes by 70% or better to proceed in the process.

This posting is subject to close after 14 days

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Performs intermediate administrative support work preparing and maintaining records, files, and correspondence, greeting visitors, and answering telephones.  Work is performed under immediate supervision. THIS IS A PART- TIME POSITION.

1. Prepares  and processes correspondence, reports, and council communications.
2. Answers and directs incoming calls, greets and assists visitors, performs data entry, maintains filing  systems, and operates standard office equipment.
3. Oversees the records retention storage area, ensures compliance with established retention schedules, and coordinates the secure destruction of expired records and materials containing personally identifiable information (PII).
4. Assists in the compilation, organization, and tracking of financial data and documentation for budget preparation and monitoring.
5. Monitors inventory levels, orders supplies as needed and maintains adequate stock to support daily operations.
6. Performs essential duties in the absence of the Administrative Professional, including payroll processing, invoicing, and purchase order preparation.
7. Adheres to all utility security policies and procedures, including those outlined in the Emergency Response Plan (ERP) and Risk and Resilience Assessment (RRA) documentation, to ensure the ongoing security and resilience of the water system's infrastructure, operations, and water quality.
8. Performs other duties as assigned.

The above statements are intended to describe the general nature and level of work performed by people assigned this classification.   They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. Education and Experience

• High School diploma or GED equivalent.
• Less than one year of prior office experience performing basic administrative support functions.

Licenses and Certifications

• Posses and maintain a valid state of Michigan driver’s license.

Knowledge of

• General office practices, procedures, and administrative support functions.
• Business communication practices, including professional correspondence and customer service principles.

Skill in

• Microsoft Office applications and the ability to learn department-related software and hardware systems.

Ability to

• Communicate effectively, both verbally and in writing, with a variety of internal and external contacts.
• Organize work, manage multiple tasks, and complete assignments accurately and concurrently.

Schedule: Up to 28 hours per week; flexible scheduling may be available based on department needs.

Work Environment
Work is primarily performed in a water treatment facility environment with occasional exposure to environmental conditions.  The noise level is typically moderate (e.g. business office with typing and/or computer printers, light traffic).

Physical Demands

• Frequent exertion of up to 10 pounds of force; occasionally up to 25 pounds. 
• Frequent standing, walking, sitting.
• Frequent reaching with hands and arms, gross and fine manipulation, and use of computer keyboard.
• Occasionally climbing stairs, pushing, and pulling.
• Normal hearing and vision with the ability to identify and distinguish colors. 
• Ability to communicate detailed instructions verbally.