Deputy City Treasurer

Applications are being accepted from both AFSCME Union members and the public. AFSCME Members must apply within the first 14 days of this posting to be considered as an in-house candidate.  Any applications received after the first 14 days will be considered with applications from the public.

Applications from the public will be considered only after all in-house union obligations have been met.

All applications will be screened to ensure they meet all the minimum requirements. Qualified candidates will be invited to participate in a oral interview.  To be placed on the eligible list, candidates must achieve a score of 70% or better on the oral interview.

                                                                      This posting is subject to close after 14 days.
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This position reports directly to the Deputy Director of Fiscal Services/City Treasurer and oversees the work of Treasury Clerks.

1. Supervises staff and manages daily operation of Treasurer’s Office
2. Supervises accounting functions, including accepting payments, performing daily cash balancing of all receipts and accounts, and preparing summary reports.  
3. Investigate and rectify improperly applied payments and handles customer complaints and issues.
4. Acts as the primary contact/liaison for outside payment processors and provides training to staff.
5. Maintains treasury inventory of checks, receipts, supplies and handles all Treasury correspondence, including return check letters, mortgage company letters, and emails. Etc.
6. Performs daily banking transactions and receipting and reconciliation and remote deposits.
7. Handles incoming Treasury telephone calls and emails.
8. Monitors and controls expenditures to prevent unnecessary or inefficient spending, while planning, assigning, and supervising work to maximize efficiency and minimize waste of time, materials, and resources, and ensuring compliance with policies related to ethical conduct, use of public resources, and workplace accountability.
9. Performs other duties as assigned.

The above statements are intended to describe the general nature and level of work performed by people assigned this classification.  They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. Education and Experience

• Associate’s degree with concentration in public administration, finance, accounting or business administration or equivalent experience in the finance field.  Bachelor’s degree preferred.  
• One year of experience finance or treasury office, public sector preferred.
• One year of supervisory experience, preferred. 

Licenses and Certifications

• Michigan Certified Professional Treasurer (MiCPT) administered by the Michigan Municipal Treasurers Association (MMTA), preferred.   If not in possession at the time of hire, must obtain within 4 (four) years of appointment to the position and maintain certification during employment.

Knowledge/Skills/Abilities

• Knowledge of municipal treasury operations, including cash management, revenue collection, banking activities, and financial reporting.  
• Skill in supervising, training, and coaching staff to achieve departmental goals and maintain high performance standards.   
• Ability to accurately process and reconcile financial transactions while maintaining a high degree of accuracy and attention to detail.
• Knowledge of real and personal property tax laws and tax collections, City Income Tax ordinances, and accounting principles.
• Effective communicator with strong oral and written skills.
• Strong ability to prioritize, multi-task, and meet deadlines.
• Proficiency in computer applications, including Microsoft Office Suite, and the ability to learn department-related software and hardware systems, including BS&A. 
• Ability to troubleshoot and resolve issues that may arise, ensuring minimal disruption to operations.
• Demonstrated experience handling, reconciling, and maintaining accountability for large sums of money.

Work Environment
This work is sedentary and requires little exertion of force; work is performed primarily in an office environment with no exposure to environmental conditions; work is generally in a quiet location (e.g. library, private office).  
Physical Demands

• Frequent exertion of up to 10 pounds of force.
• Continuous use of a computer, keyboard, and other office equipment.
• Must be able to perform gross manipulation tasks and engage in continuous keyboarding for data entry, financial analysis, report preparation, and other administrative functions.
• Frequently required to reach with hands and arms while handling documents, and related materials.  Fine manipulation, such as operating calculator, handling paperwork, and using office technology is required on an occasional basis.
• Occasional standing and walking.
• Ability to communicate effectively in person, by telephone, and through written communication.
• Vision abilities required include close vision, distance vision, and depth perception sufficient to perform essential job functions