Assistant to the City Manager

CITY OF RINCON, GEORGIA

Administration Department

JOB TITLE: Assistant to the City Manager

SUPERVISOR: City Manager

JOB FUNCTION: The purpose of this classification is to assist the department head in the day-

to-day operations of the City in whatever capacity necessary, encompassing all aspects of City

government. Employees in this classification handle administrative details such as copying, filing,

typing, scheduling, research, and telephone answering for the City Manager.

DUTIES:

The following duties are typical for this classification. Incumbents may not perform all listed

duties and may be required to perform additional or different duties from those set forth below to

address business needs and change business practices.

• Records and manages a list of tasks and projects assigned by the City Manager to all personnel;

obtain updates on jobs/projects from department heads and other personnel.

• Schedules meetings and appointments.

• Answers the telephone and takes messages as necessary.

• Gathers and distributes memos.

• Files information in appropriate locations.

• Prepares or completes various forms, reports, correspondence, memos, and letters.

• Conducts and attends meetings.

• Receives various forms, reports, correspondence, manuals, reference materials, or other

documentation; reviews, completes, processes, forwards, or retains as appropriate.

• Operates a computer to enter, retrieve, review or modify data; verifies the accuracy of entered

data and makes corrections; utilizes word processing, spreadsheet, or other software programs.

• Communicate with supervisor, employees, other departments, the public, and other individuals

as needed to coordinate work activities, review work status, exchange information, or resolve

problems.

• Researches various projects and coordinates necessary purchases for City Manager, as needed

for the office. Maintains the inventory of supplies; orders or requisitions supplies as required;

obtain bids.

• Organizes and maintains essential files and records.

• Establishes and coordinates work priorities; prioritizes mail/memos and other input for the City

Manager.

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• Secures travel arrangements for City Manager and reconciles purchase card statements for City

Manager.

• Performs other related duties as required.

MINIMUM QUALIFICATIONS

Bachelor’s degree in business administration or closely related field, supplemented by three (3) years

of previous experience and training that includes general office and governmental experience; or any

equivalent combination of education, training, and experience which provides the requisite

knowledge, skills, and abilities for this job. Must possess and maintain a valid Georgia driver’s

license.

PERFORMANCE APTITUDES

The conditions herein represent those that an employee must meet to perform the essential

functions of this job successfully. Reasonable accommodations may be made to enable individuals

with disabilities to perform essential job functions.

Data Utilization: Requires the ability to evaluate, audit, deduce, and assess data using established

criteria. Includes discretion in determining actual or probable consequences and referencing such

evaluation to identify and select alternatives.

Human Interaction: Requires the ability to apply principles of persuasion and influence.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate,

maneuver, and control the actions of equipment, machinery, tools, and materials used in

performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, advisory,

and design data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and

division; ability to calculate decimals and percentages; may include the ability to perform

mathematical operations with fractions; may consist of the ability to compute discount, interest,

profit, and loss, ratio, and proportion; may include the ability to calculate surface areas, volumes,

weights, and measures.

Functional Reasoning: Requires the ability to apply principles of influence systems, such as

motivation, incentive, and leadership, and to exercise independent judgment to apply facts and

principles for developing approaches and techniques to resolve problems.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness, and creativity in

situations involving the evaluation of information against sensory, judgmental, or subjective

criteria, as opposed to that which is measurable or verifiable.

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ADA COMPLIANCE

Physical Ability: Tasks require the ability to exert moderate, though not constant physical effort,

typically involving some combination of climbing and balancing, stooping, kneeling, crouching,

and crawling, which may involve some lifting, carrying, pushing, and pulling of objects and

materials of moderate weight (up to 25 pounds).

Sensory Requirements: Some tasks require the ability to perceive and discriminate visual cues or

signals. Some jobs require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse

environmental conditions.

Rincon, Georgia, is an Equal Opportunity Employer. In compliance with the Americans with

Disabilities Act, the City will provide reasonable accommodations to qualified individuals with

disabilities and encourage prospective and current employees to discuss accommodations with the

employer.

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