What are the responsibilities and job description for the Administrative Assistant I position at The City of Grover Beach?
Discover Your Career with the City of Grover Beach
Working for the City of Grover Beach means serving a vibrant, close-knit coastal community of over 13,000 residents. Located along California’s beautiful Central Coast, our organization is dedicated to enhancing the quality of life for our community through innovation, integrity, and teamwork.
Why Choose Grover Beach?
- Coastal Lifestyle: Enjoy a Mediterranean climate with beach access right in your backyard.
- Impacts: Every position directly improves local neighborhoods, parks, and infrastructure.
- Collaborative Culture: We work as one team across all city departments.
- Professional Growth: We invest in employee training and career development.
What We Offer
- Compensation: Market-aligned salaries with regular performance-based increases.
- Benefits: Medical, dental, and vision coverage for you and your family.
- Retirement: CalPERS pension enrollment and optional deferred compensation plans.
- Work-Life Balance: Generous paid vacation, holiday schedules, and flexible work tracks.
A 3% COST OF LIVING WAGE INCREASE WILL BECOME EFFECTIVE JULY 1, 2026
THIS RECRUITMENT MAY BE USED TO FILL FUTURE VACANCIES IN OTHER CITY DEPARTMENTS
The role of Administrative Assistant for Community Development and Public Works with the City of Grover Beach connects the City to the public. This administrative professional serves as a point of contact for local residents and may include front counter & reception duties.
The Community Development Department administers the city’s land use and building regulations through the implementation of the General Plan & Development Code. The department’s functions include Code Compliance, Housing, Planning & Economic Development.
The Public Works Department is committed to the maintenance of City-owned infrastructure in the public Right-of-Way, public easements, and on City-owned land that enhances the quality of life for those who live, work, and play in Grover Beach.. The department’s functions include street maintenance, water, wastewater, stormwater and facilities maintenance.
This position supports both the Community Development Department and the Public Works Department.
Community Development Department Support:
- Invoicing
- Deposit Accounts / invoicing
- Fire Inspections Business Tax Certificates / Invoicing
- Reporting (Weekly, monthly, quarterly)
- Public Notices (administrative items)
- Updating CDD forms
- Phone calls/General info, website updates
- Filing & Scanning / Purging
- Order (office supplies, etc.)
Public Works Support:
- Corp Yard assistance
- Invoicing
- Orders (office and safety supplies)
- Admin support for the Corp Yard
- Filing & Scanning / Purging
DEFINITION:
DISTINGUISHING CHARACTERISTICS:
ADMINISTRATIVE ASSISTANT I
- Provide first line customer service to internal and external customers, greets, receives, screens and refers visitors and customers; operates a multi-line telephone; assists customers at a public counter and/or by telephone; provides general information; responds to routine-to-moderately difficult inquiries, requests or complaints from customers and the public; refers complex inquiries, requests or complaints to appropriate staff.
- Composes routine correspondence and proofreads/edits documents; updates and maintains spreadsheets, databases, and reports. Tracks and logs data for the department, division, and or employees. Assists with reviewing invoices, purchase orders and requests for payments.
- Picks up, sorts, copies and distributes a variety of correspondence, deliveries, payments, and mail; opens, logs and routes office mail; stuffs, sorts and prepares outgoing mail and documents for pickup; retrieves, delivers and sends faxes.
- Creates and maintains filing and record systems with a variety of subject matter to provide easy access to records and information. Provides retention of records as needed and/or requested, and assists with records requests as needed.
- Maintains, monitors, and assists with supplies and inventories, which may include ordering, stocking, and distributing of supplies.
- Makes appointments and maintains/coordinates calendars and meetings.
- Establishes and maintains positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.
- Performs other duties as assigned.
Education and/Training:
A high school diploma or equivalent.
Experience:
License/Certificate:
Possession of, or ability to obtain, a valid Class C California driver's license prior to appointment.
Salary : $42,468 - $51,624