What are the responsibilities and job description for the Capital Projects Coordinator position at The City of Everett?
Nature of Work
The City of Everett is accepting applications for the appointive position of Capital Projects Coordinator in the City’s Parks & Facilities Department.
Why Everett?
Working for City government is personally rewarding for those looking to make an impact at the community level. As an employer, we advocate for employee professional growth, and value work-life balance.
The City of Everett is proud to be an Equal Opportunity Employer, and our goal is to recruit and hire capable and engaged job candidates from a diverse range of backgrounds. We are committed to creating and supporting an inclusive and welcoming environment for all employees.
The City provides excellent benefits, including medical, dental, vision, Washington State retirement system (DRS), and basic life insurance plans. Employees will also accrue vacation, sick, and holidays throughout the calendar year. For more information on benefits for this position, click here: Appointive Benefits.
About the City
Located 25 miles north of Seattle and nestled between Port Gardner Bay and the Snohomish River, Everett is the largest city in Snohomish County. At a population of more than 112,000, Everett is a small, big city in the heart of the Pacific Northwest. Our community continues to experience extensive development on our waterfront and historic downtown with a vibrant arts culture, music scene, innovated dining, breweries, and much more. Pick your choice of recreation activity in the mountains or water and we have it. We are home to Everett Silvertips Hockey Club and the AquaSox minor-league baseball team. This is an exciting chapter in Everett’s story, and you can be a part of it! Learn more about Everett’s exciting future!
ABOUT THE JOB
Under the direction of a department director or his or her designee provide sound management of multiple capital construction projects for various city departments. Scope of responsibility may include preliminary project planning, cost and schedule estimating, coordination of design process, review of design and construction drawings and specifications, coordinating building and permitting processes and overseeing construction to completion. The work is reviewed through conferences, verbal/written reports and results obtained. Oversight may be exercised over outside contractors relating to inspection of building and site construction, resolution of construction problems and approval and acceptance of completed work.
Job Responsibilities:
Oversee new construction, rehabilitation and maintenance projects; oversee a variety of construction and design functions which may include: scoping, design, engineering, budgeting, contract management, site inspection and evaluating claims.
Review initial and revised contract drawings and specifications with appropriate staff/consultants. Make on-site inspections to review progress of work, answer questions, and ensure on-time completion of work. Investigate and resolve construction problems as they are encountered.
Coordinate meetings with project managers, contractors, subcontractors, inspectors, consultants, and/or staff as required to review project scope and estimates, communicate project status/progress. Work out mutual problems and/or concerns. Prepare project status reports as required.
Review and analyze proposed project designs and construction plans. Provide technical advice and assistance on issues related to city capital projects.
Initiate project budget preparation; schedule and maintain project budgets; process work orders as required. Maintain constant awareness of progress on assigned projects to assure compliance with designated time and cost schedules for project completion including site visitations, inspections and evaluations. Prepare and provide reports on related project issues, i.e. technical reports, job meeting minutes, change orders, etc.
Plan the work flow of all assigned projects including estimating time, supplies, and personnel required to complete the project. Hire and manage the contracts of professional consultants and contractors as required.
Conduct field reviews of projects to ensure correct design. Review plans, calculations and specifications to ensure compliance with applicable codes.
Initiate construction inspections, including field safety inspections, equipment inspections, project progress inspections, and final inspections.
Identify the best use of internal and/or external project resources and assist in the coordination of the contracting process. Prepare requests for proposals and bids; review contract bids and proposals; select appropriate resources and coordinate and review consultant and contractor work progress.
Prepare plans, specifications, cost and quality estimates, and bid procedures.
Coordinate and prioritize design projects with other city departments and other relevant agencies or parties.
Review architectural and engineering plans and specifications within the scope of knowledge for the appropriate design or public works projects.
Provide technical support services relative to assigned area of responsibility; provide assistance to construction to ensure compliance with original plans and specifications.
Review and coordinate others’ review of contractor submittals.
Respond to inquiries from staff, the public and other agencies regarding capital construction projects; provide technical engineering expertise to others within the department and other workgroups.
Respond to and resolve requests for clarification or changes to contracts.
Perform related work and special projects as assigned.
For a full description of this position, please see the class specification on the City’s website.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
A combination of education and related experience may substitute for education requirements.
Bachelor’s Degree in Civil Engineering, Architecture, Building Science, Construction Management, Business Administration or a related field and
5 years of experience related to area of assignment.
Possession of, or ability to obtain, a valid Washington State Driver’s License
RECRUITMENT PROCESS:
All interested applicants are required to submit:
City of Everett online employment application
Resume (not to exceed two pages)
Candidates will be contacted throughout this process via email and should periodically check their spam folders for messages filtered by their email providers.
PROCEDURES/DEADLINE
Application materials may be accessed via http://www.everettwa.gov/careers.Completed applications must be submitted through the City’s online application system. INCOMPLETE, FAXED, OR EMAILED APPLICATIONS WILL NOT BE ACCEPTED.
Filing Opens: 12/30/2025
OPEN UNTIL FILLED
APPOINTIVE
D25048